Accounting & Administrative Assistant - Philippines

Company Description TAM Group is a trusted global cargo and passenger General Sales and Service Agent (GSSA), partnering with airlines and logistics clients worldwide. The company adapts to a constantly changing market, tailoring services to each partner’s specific needs with a strong focus on personalized, human-centered support. Collaboration is central to TAM’s approach, working closely with clients to help them achieve their business vision. TAM values flexibility and versatility as drivers of success and is committed to continuous expansion, innovation, and creating better solutions for the future. Role Description The Accounting & Administrative Assistant – Philippines is responsible for supporting the company’s accounting, payroll, billing, collections, government compliance, and general administrative requirements. The position ensures accurate and timely processing of financial transactions, reports, payments, and statutory submissions, while coordinating with employees, agents, airlines, government agencies, and third-party accounting providers. Payroll and Employee-Related Accounting
• Compute employee salaries, overtime pay, allowances, and deductions.
• Ensure proper deduction and monitoring of employee loans through SSS and Pag-IBIG.
• Prepare and process cash advance requests.
• Checking sales reimbursement and employee expense reports. Accounts Payable and Bill Settlement
• Prepare government-mandated payables and ensure timely settlement.
• Process and monitor payment of company bills, including rent, internet, electricity, and other recurring expenses.
• Coordinate with concerned departments and service providers regarding billing and payment concerns. Airline Billing and Invoicing
• Prepare airline invoices every 15th and at the end of each month.
• Send soft copies of invoices to agents.
• Submit sales reports, sales remittances, and withholding tax computations to the airline.
• Prepare and submit other reports required by the airline.
• Coordinate with agents regarding billing and account-related concerns. Accounts Receivable and Collection
• Follow up outstanding payments from agents.
• Monitor collections and request proof of payment from agents.
• Update and maintain the Accounts Receivable (AR) summary.
• Ensure accurate recording and monitoring of agent payments and outstanding balances. Tax and Government Compliance
• Coordinate with the third-party accounting company regarding tax filings, compliance requirements, and other accounting-related matters.
• Assist in the preparation and submission of government requirements, permits, and applications.
• Handle or coordinate government submissions, including permits, CAB applications, GIS, financial statements, and other regulatory requirements.
• Maintain organized records of government filings, permits, and supporting documents. General Administrative and Accounting Support
• Maintain accurate and organized accounting and administrative records.
• Prepare reports and documents as required by management.
• Coordinate with internal departments, agents, airlines, government agencies, and external service providers.
• Perform other accounting and administrative duties that may be assigned by management. Qualifications
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience in accounting, payroll, accounts receivable, billing, or administrative functions is an advantage.
• Knowledge of Philippine statutory requirements, including SSS, Pag-IBIG, and applicable tax and government compliance requirements.
• Proficient in Microsoft Excel and other office applications.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Able to handle confidential financial and employee information.
• Good communication and coordination skills.
• Able to manage multiple deadlines and work independently.