Executive Personal Assistant

Are you a natural organiser who always thinks three steps ahead and loves making things happen? For a growing family-owned company in Sint-Gillis-Waas, we're looking for a Management & Personal Assistant who makes a real difference, both professionally and personally

Your profile
– It's all about who you are A packed schedule, a hundred things happening at once and always something that needs sorting out. Sound familiar? Some people find that stressful. You actually thrive on it As Management & Personal Assistant, you'll become a trusted right hand to management, providing both professional and personal support. But here's what really makes the difference: you don't just get things started, you make sure they're properly taken care of, right down to the smallest detail. You'll be trusted to take ownership, anticipate needs and find solutions independently, without constant reminders or follow-ups. The goal? To give management the peace of mind that when something is in your hands, it's taken care of. No two days are quite the same. And that's exactly what makes this role so interesting Your responsibilities cover two main areas. Management Support – Making things happen behind the scenes
- You manage inboxes, calendars and daily communications, ensuring everything is followed up efficiently.
- You organise and prepare meetings, appointments and discussions.
- You gather information, bring structure and create clear, practical overviews.
- You keep track of deadlines, action points and ongoing projects.
- You provide administrative and organisational support across various management responsibilities, including sales and HR.
- You liaise with colleagues, suppliers and external partners.
- You assist with the practical organisation of business trips, trade fairs, reservations and events.
- When management is away, you keep things moving. You follow up on important matters, handle what you can independently and provide a clear overview upon their return. Personal & Household Management – Making life easier Beyond business support, you'll also help keep the personal lives of the management team running smoothly. This isn't a housekeeping position. It's about coordinating, organising and taking care of practical matters that make everyday life easier.
- You coordinate external household help and manage the related planning and communication.
- You arrange home maintenance, repairs, deliveries and appointments.
- You handle practical errands and purchases for both the company and private needs.
- You manage orders, parcels, deliveries and returns.
- You organise gifts, flowers and thoughtful gestures.
- You research and coordinate private travel, appointments and reservations.
- You take care of practical arrangements involving vehicles, servicing and other everyday matters. And sometimes, something unexpected simply needs sorting out. No problem. You focus on solutions, not obstacles

Your profile
– It's all about who you are An impressive CV? Great But for this position, who you are and how you work matter just as much as what you've already accomplished. We're looking for someone who's naturally organised. Not because they've learned to be, but because it's simply part of who they are. Someone who notices the little things, thinks ahead and genuinely enjoys bringing order to a busy day. Does this sound like you?
- Organisation is second nature to you . You love structure, have an exceptional eye for detail and never lose sight of the bigger picture.
- You're always thinking a few steps ahead. You spot what needs doing, take initiative and don't wait for instructions.
- You take real ownership. When something is entrusted to you, others can count on it being handled from start to finish, without having to double-check.
- Discretion comes naturally. You're trustworthy, reliable and understand the importance of confidentiality when professional and personal matters overlap.
- You're hands-on, flexible and solution-oriented. You switch easily between different responsibilities and stay calm when unexpected situations arise.
- You're a confident communicator and digitally savvy. You communicate clearly, feel comfortable with digital tools and adapt easily to different situations.
- You genuinely enjoy making life easier for others. Knowing that someone can stop worrying about something because you've taken care of it? That's what motivates you What else do you bring?
- A bachelor's degree and ideally some initial experience in an administrative, organisational or support role.
- Previous experience in a similar position is a definite advantage, but the right attitude, maturity and potential to grow into the role are just as valuable.
- Fluency in Dutch and English, both written and spoken, ideally together with good written French.
- A valid category B driving licence. And the right personal fit? That's just as important to us. You feel at home in a dynamic, informal environment with a relatively young team. You're positive, engaged and bring a healthy dose of common sense. Ultimately, we're looking for someone management can turn to and say: "Could you take care of this?" And know it's in good hands. Our client – A family business with a personal touch Our client is a healthy and growing family-owned business based in Sint-Gillis-Waas , with a team of approximately 30 employees. You'll join a dynamic, informal working environment with a relatively young team and approachable management. The atmosphere is personal, communication is direct and initiative is appreciated. As this is a newly created role within the organisation, you'll have the opportunity to help shape the position and grow into a trusted right hand to management. They're not just looking for someone to support them, but someone they can truly count on. Our client offers – Trust, variety & impact What can you expect?
- A permanent position within a healthy and growing family-owned business with around 30 colleagues.
- A genuinely varied role combining professional and personal support.
- Plenty of autonomy and trust, with room to take initiative and organise things your own way.
- A competitive salary, based on your experience, complemented by meal vouchers, eco vouchers and a year-end bonus.
- A 38-hour working week with a clear schedule: Monday to Thursday from 8:30 am to 5:00 pm and Friday from 8:30 am to 3:00 pm. Reduced

working hours
are open for discussion. And perhaps the best part of this role? You'll make a difference every single day. Not by being in the spotlight, but by making sure everything runs smoothly behind the scenes. Sounds like you? We'd love to meet you Apply through Arcadius and tell us why this role feels like the right fit for you.