OFFICE ASSISTANT

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- FR Home / Jobs / Office Assistant Office Assistant Posted 16 | 07 | 2026 HR Officer Pollet Group Koekelare Dutch Translated by AI About The Job Are you at your best when you can organise, coordinate and take care of your colleagues? Then you will feel completely at home in this versatile role As an Office Assistant, you are an important link within the HR team of the Pollet Group. You support the team in its daily operational and administrative activities and contribute to efficient follow-up. Experience in HR administration is certainly not a must. With your enthusiasm and organisational skills, you contribute to a professional and smoothly running HR operation Your role You are the administrative engine behind an efficiently running HR operation: You support the team with various daily activities and ensure that all administrative processes run accurately, efficiently and flawlessly. A Selection Of Your Responsibilities
- Following up on and administratively processing changes in employee data
- Monitoring the proper functioning of the time registration system and handling any anomalies.
- Managing employee-related insurance matters (e.g. reporting claims)
- Approving temporary agency work hours and checking invoices
- Supporting and administratively assisting with the onboarding of new colleagues, including preparing employment contracts and taking care of the related HR administration.
- Ensuring the correct and timely administrative processing of departures. *You manage the entire fleet* An important part of your role is coordinating our fleet. You keep an overview of our company cars and ensure that everything runs correctly, both administratively and practically. Your

Key Responsibilities

- Managing and administratively processing the entire vehicle lifecycle, including new vehicles, vehicle changes, returns and temporary vehicles.
- Coordinating insurance files, claims management and the administrative follow-up of all fleet-related changes.
- Ensuring the timely and correct handling of charging cards, fuel cards, technical inspections and other fleet documentation.
- Acting as the central point of contact for external fleet partners and ensuring optimal cooperation.
- Identifying opportunities for improvement and actively contributing to the optimisation of fleet administration. In short: You help ensure efficient and hassle-free mobility for our employees. Profile Who are you? You enjoy working accurately and keeping administration well-organised. With your service-oriented approach, you support colleagues and enjoy thinking along to find solutions.
- You have a bachelor’s degree and at least 3 years of experience in a coordinating and administrative role. Knowledge of HR is not required; your motivation and eagerness to learn are more important.
- You work in a detail-oriented, accurate and structured way, make connections easily and think logically.
- You take care of the business thanks to your strong organisational skills. You are proactive and know how to get things done. You see problems as challenges and think in terms of solutions.
- A service-oriented approach is in your DNA. You communicate easily by phone with colleagues and other contacts and are happy to contribute to optimal support for the team and your colleagues.
- You are flexible, set priorities, maintain an overview even during busy periods and easily switch between different tasks and projects.
- You communicate tactfully and fluently in Dutch. You can make yourself understood in French and English. Our Offer What can you expect from us? You will join a cohesive HR team where collegiality, collaboration and a hands-on approach are key. You will have a varied role with responsibility and the opportunity to bring forward your own ideas and help shape improvements. Thanks to the diversity of Belgian entities within Pollet Group, you will be in contact with different companies and departments, ensuring that no two days are the same. In Addition,

We Offer
You
- a stable job within Pollet Group, a financially healthy, family-owned company with a warm, no-nonsense company culture where initiative, commitment and entrepreneurship are valued.
- an attractive salary, tailored to your experience, supplemented with extra-legal benefits such as meal vouchers, hospitalisation and group insurance, and eco vouchers.
- flexible

working hours
for a good work-life balance.
- a full-time position.
- thorough training and guidance from our HR xprts, so you can gradually get to know and master the role.

About The Company
Pollet Group has operations in 17 countries and is active in 3 segments: the water treatment sector, the swimming pool industry and the medical industry. Pollet Water Group combines 30 companies active in water treatment. Pollet Pool Group covers the pool builder market with 9 distribution companies and 2 manufacturers. Pollet Medical Group consists of 9 medical oriented companies. Together the group has about 2500 employees APPLY FOR THIS JOB Name(Required) First Last Email(Required) Phone Upload Your CV(Required) Accepted file types: pdf, doc, docx, jpeg, png, Max. file size: 1 GB. Motivation How Did You Find About Out Pollet Group? Website Social Media Employee Other Terms(Required) I agree that Recruitee will process my data. BECOME AN XPRT Are you enterprising, creative, curious, driven, young at heart, inspiring and just plain fun? Become part of our growing group and become a Water, Pool or Medical XPRT Get in touch with our XPRT recruiter. CONTACT AXELLE DISCOVER OUR OPEN POSITIONS Generic selectors Exact matches only Search in title Search in content Post Type Selectors Pollet Group Textielstraat 13 8790 Waregem Belgium T +32 (0)56 43 29 51 info@polletgroup.com Sitemap Home Jobs for XPRTS XPRT Testimonials XPRT Program Young Graduate Program Real 'Kudos' Contact The Green Wave Our divisions Pollet Pool Group Pollet Water Group Pollet Medical Group Follow us And don't miss our kudos
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