Executive Assistant

Il y a 16 heures

Brussels, Brussels, Belgique Michael Page Temps plein

Gratuit avec email ou Google

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Gratuit avec email ou Google

Act as the trusted right hand and strategic support to the Director General
Manage a complex agenda, shifting priorities, and high-level executive commitments
Coordinate international travel, itineraries, and meeting preparations
Monitor and manage the Director General's inbox, correspondence, and follow-ups
Prepare presentations, briefing documents, reports, and executive materials
Ensure action points are tracked and deadlines are met across multiple projects
Organise and coordinate Board Meetings, General Assemblies, and leadership meetings
Take meeting minutes and follow up on agreed actions
Build strong relationships with members, partners, and key stakeholders across Europe
Liaise with internal teams to ensure smooth communication and coordination
Handle sensitive and confidential information with the highest level of discretion
Maintain accurate records, databases, and executive documentation
Review expenses, approvals, and administrative processes
Act as a key point of contact on behalf of the Director General when required
Support the smooth functioning of the executive office and provide back-up within the administrative team
Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks

15 to 20 years of experience in a similar Executive Assistant role
Previous experience supporting C-level or Executive-level leadership
Experience within an international organisation, association, federation, or EU environment is highly desirable
Outstanding written and verbal communication skills in English
Excellent command of Microsoft Office (Word, PowerPoint, Excel, Outlook)
Strong organisational and prioritisation skills
Proactive, resourceful, and solution-oriented mindset
Highly professional, trustworthy, and discreet
Eager to learn and continuously improve