Secrectary to Executive Comittee

Job Description

We are looking for a motivated and service-oriented secretary to support the 3 members of our Executive Committee in their daily activities.

This role focuses on taking full ownership of administrative and organizational tasks, ensuring that Executive Committee members can concentrate on strategic priorities. It offers a strong learning opportunity and exposure to senior leadership, making it an ideal next step for a young graduate or a candidate with a first professional experience.

Key Responsibilities

Take ownership of all administrative tasks to support senior leadersManage calendars, coordinate agendas, schedule and organize meetings (logistics, rooms, invitations, materials)Organize business travel (flights, hotels, itineraries), including last-minute changes and urgent requestsEnsure relevant documents are ready on time; and take structured meeting minutes for key meetings ( European Works Council)Prepare and format presentations, reports, and documents, ensure professional quality and consistency of materialsProvide administrative support for leadership meetings, events, and trainingsProvide ad hoc support to HQ departments on request of EXCOM to ensure smooth execution of key initiatives

Qualifications

Profile

Young graduate or candidate with a first experience (secretary, office assistant, or similar)Good organizational skills, while being comfortable managing multiple tasks and fast-changing prioritiesIT-savvy with solid knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and a strong interest in digital tools and AIGood working knowledge of French, Dutch and EnglishStrong service mindset, reliable and willingness to support othersHighly flexible, adaptable and responsive in a changing environmentAbility to anticipate needs and support proactivelyEager to learn and developAble to work with senior stakeholders in a professional mannerPositive attitude and strong team spirit

Additional Information

Based onsite at HQ (Brussels)Flexible working hours requiredAvailability outside office hours in case of urgency ( travel changes)