C005462 Business Assistant
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Deadline Date: Thursday 8 October 2026
Requirement: Business Assistant (RMPO)
Location: Brussels, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 300
Required Start Date: 1 November 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
The Business Assistant (RPMO) provides support to the RPM office across areas ranging from workforce planning, budget tracking, business planning and execution, specifically:
Provides administrative services to project boards, project teams and review meetings;Supports managers and teams in resourcing and recruitment activities;Uses recommended tools for planning, scheduling and tracking resourcing activity;Implements the organization's budget cycle and process;Participates in developing and monitoring a budget for a specific work group or department;Monitors and analyses budget and project execution variances and patterns;Prepares monthly reporting and conducts data analysis for quarterly reporting;Performs the Learning Officer role supporting the staff on the full lifecycle of training requests and manages training funding;Maintains and develops PowerBI Dashboards.Specific Working Conditions: Main location is Brussels - but can be expected to travel to Braine L'Alleud or The Hague once in every Quarter.
Requirements
Skills, Knowledge & Experience:
The candidate must have a currently active NATO SECRET security clearance Min. 3 years' work experience by title in administrative and coordination functions; such as financial management, resources and/or project management.Training certification and Expert User experience on MS Office tools;Experience with Oracle project Model, preferably within NCIA.PowerBI certification and/or proven expert knowledge of tool. To be able to demonstrate that user can develop PowerBI dashboards and maintaining underlying data source.Expert knowledge of Sharepoint. To be able to demonstrate that user can manage, design and secure site content by leveraging advanced features like metadata, web parts, and version control.Expert user knowledge of ServiceNow.-
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