Paralegal ad interim

Are you an organized, discreet and proactive professional with a passion for legal and corporate administration? Do you thrive in a dynamic, international environment where no two days are the same? Then this interim role might be the perfect for you

As a paralegal, you will provide essential administrative and operational support to the Legal Advisor and Senior Management Team. You will play a key role in ensuring smooth corporate governance, contract management, compliance processes and cross-functional projects.

Your responsibilities

General Administration

Provide comprehensive administrative support to the Legal Advisor and Senior Management Team

Organize meetings, collect signatures and coordinate notarization of documents (including apostilles)

Assist in the preparation of documents, reports and presentations

Maintain accurate and up-to-date filing and archiving systems, ensuring quick and easy access to information

Corporate Housekeeping

Support corporate housekeeping activities for all entities (appointments of directors/managers, powers of attorney, changes of registered addresses, etc.)

Keep Corporate Information Sheets up to date

Collect, manage and provide corporate documentation as required

Agreements & Contracts

Maintain an overview of contract review requests across different countries and follow up on executed agreements

Review standard contracts (e.g. confidentiality agreements, supplier and customer agreements) in coordination with the Legal Advisor

Support legal projects such as maintaining the contract register, developing template agreements, updating general terms and conditions, coordinating translations and publishing updates on the intranet

Compliance

Support the proofreading, rollout and implementation of compliance-related policies and procedures

Coordinate translations, training sessions, declarations and follow-up actions

Ensure policies and updates are made available to relevant stakeholders

Finance

Assist with ad hoc requests (e.g. KYC processes)

Support the collection of corporate documents related to the approval of annual accounts

Owned & Leased Property

Maintain an overview of owned and leased properties in collaboration with the Facility Manager

Ensure lease agreements and title documents are properly filed and accessible

Business Support

Provide administrative and coordination support for business integration projects

Your profile

3–5 years of relevant experience in a similar role, preferably within a larger organization.

Freelancer / Contractor looking for the next part time temporary assignement

Strong social and communication skills

High level of discretion, accuracy and attention to detail

Proactive, solution-oriented and able to work independently

Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure

Excellent knowledge of Dutch (spoken and written) is mandatory; English and French are a strong plus

IT-literate (Microsoft Office); experience with ERP systems is an advantage

What we offer

A challenging temporary position within a dynamic and growing organization

Opportunities for professional development and skill enhancement

A pleasant working atmosphere within a collegial and supportive team

A competitive salary complemented by excellent secondary benefits

Flexible working arrangements, including hybrid working options

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