Event Operations Unit Assistant Mi Temps
Il y a 6 jours
Laeken, Brussels, Belgique
International Lobbying Firm
Temps plein
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Description: Event Operations & LogisticsTrack and update staff accommodation arrangements, ensuring all logistical needs are met.
Coordinate and follow up on catering orders (excluding specific events), including confirmation of guest numbers and menu details.
Organize and facilitate daily on-site coordination meetings to ensure seamless execution and effective collaboration with suppliers.
Event CoordinationSupport the organization of major social events such as the Welcome Reception and Networking Dinner by liaising with local hosts, collecting required documentation, verifying attendance lists, and providing on-site support.
Assist with the planning and execution of Board Meetings in close collaboration with Event Operations colleagues and local partners.
Registration & Participant SupportSupport the registration team by verifying and processing registrations, handling invoicing, and responding to participant inquiries in a timely and professional manner.
Project & Administrative SupportProvide day-to-day operational and administrative support to ensure the successful delivery of the Hamburg 2025 Summit.
Support the organization of the 2025 staff retreat in Brussels, including contract follow-up, registration management, and on-site assistance.
Conduct research and explore options for the 2026 staff retreat and team outings to support future event planning.
Assist with various event-related tasks across ongoing and upcoming projects to ensure overall operational efficiency.
Profil Proven experience in organizing events such as workshops, seminars, or conferences, preferably in a multicultural or international environment.
Fluent in written and spoken English and French.
Advanced proficiency in Microsoft Office tools, with a strong focus on Excel.
Willingness to travel internationally when required.
Strong analytical, organizational, and problem-solving skills.
Excellent attention to detail and ability to manage multiple priorities simultaneously.
Creative, solution-oriented mindset with the ability to work under pressure and tight deadlines.
Strong interpersonal and communication skills, with the ability to collaborate effectively across teams.
Customer-focused, proactive, and relationship-oriented.
Able to work independently while being a reliable and supportive team player.
Calm and resilient in fast-paced and demanding environments.
Offre Attractive gross monthly salary between €2,500 and €3,000, depending on experience.
Meal vouchers.
Homeworking possibilities.
Opportunity to contribute to impactful international events within a dynamic and collaborative team.
Entreprise Our client is an international lobbying firm working in the transport sector.
Coordinate and follow up on catering orders (excluding specific events), including confirmation of guest numbers and menu details.
Organize and facilitate daily on-site coordination meetings to ensure seamless execution and effective collaboration with suppliers.
Event CoordinationSupport the organization of major social events such as the Welcome Reception and Networking Dinner by liaising with local hosts, collecting required documentation, verifying attendance lists, and providing on-site support.
Assist with the planning and execution of Board Meetings in close collaboration with Event Operations colleagues and local partners.
Registration & Participant SupportSupport the registration team by verifying and processing registrations, handling invoicing, and responding to participant inquiries in a timely and professional manner.
Project & Administrative SupportProvide day-to-day operational and administrative support to ensure the successful delivery of the Hamburg 2025 Summit.
Support the organization of the 2025 staff retreat in Brussels, including contract follow-up, registration management, and on-site assistance.
Conduct research and explore options for the 2026 staff retreat and team outings to support future event planning.
Assist with various event-related tasks across ongoing and upcoming projects to ensure overall operational efficiency.
Profil Proven experience in organizing events such as workshops, seminars, or conferences, preferably in a multicultural or international environment.
Fluent in written and spoken English and French.
Advanced proficiency in Microsoft Office tools, with a strong focus on Excel.
Willingness to travel internationally when required.
Strong analytical, organizational, and problem-solving skills.
Excellent attention to detail and ability to manage multiple priorities simultaneously.
Creative, solution-oriented mindset with the ability to work under pressure and tight deadlines.
Strong interpersonal and communication skills, with the ability to collaborate effectively across teams.
Customer-focused, proactive, and relationship-oriented.
Able to work independently while being a reliable and supportive team player.
Calm and resilient in fast-paced and demanding environments.
Offre Attractive gross monthly salary between €2,500 and €3,000, depending on experience.
Meal vouchers.
Homeworking possibilities.
Opportunity to contribute to impactful international events within a dynamic and collaborative team.
Entreprise Our client is an international lobbying firm working in the transport sector.