AISB 1095 - SharePoint Online Intranet Architect

h3AISB 1095
- SharePoint Online Intranet Architect /h3h3Context and project /h3pA large public administration, organised into several directorates-general, is modernising its intranet landscape. The current environment includes: /pullian institutional intranet running on an ageing CMS; /liliseveral business sites and intranets built in SharePoint Online by different directorates; /liliMicrosoft 365 services used inconsistently across entities. /li /ulpThe goal is to build a Corporate Intranet on SharePoint Online and the Microsoft 365 ecosystem. It must give staff consistent access to institutional information, internal services and business content, on both desktop and mobile. The aims are better internal communication, higher user satisfaction and a stronger shared culture. /ppThe project runs in two stages: /pulliMigration of the institutional intranet to SharePoint Online, maintaining or strengthening its central role. /liliIntegration of the existing SharePoint sites, providing a single entry point for staff. /li /ulh3Role and responsibilities /h3pThe role involves acting as the functional and strategic lead for business and IT project managers, technical teams, communication teams and representatives of the directorates-general. An in-house UX/UI team can provide support. /ppbArchitecture and functional design /b /pulliSupport the migration of the existing intranet to SharePoint Online /liliDefine the target architecture: Home Site, Hub Sites per directorate, associated sites, Communication Sites /liliDefine global and local navigation principles /liliEnsure consistency between the corporate intranet and business intranets /liliMake recommendations on cross-site search and content discoverability /li /ulpbSharePoint Online / Microsoft 365 expertise /b /pulliDefine SharePoint Online best practices for intranet use and related document management principles /liliAdvise on modern components and integration with Microsoft Teams and the wider Microsoft 365 ecosystem /liliDetermine, for each need, whether it is covered by standard features, requires advanced configuration or justifies custom development /liliDepending on progress: audience targeting, profile enrichment (people skills), personal app links, Viva Connections, Viva Engage, migration and update of a staff directory /li /ulpbGovernance /b /pulliDefine a federated governance model balancing a common corporate framework with managed autonomy for directorates: roles, editorial governance, publishing rules /li /ulpbUX and adoption /b /pulliContribute to user journey design and page and site templates /liliEnsure a consistent experience, accessibility and responsive design /liliContribute to the adoption, training and contributor support strategy /li /ulpbPhases and deliverables (indicative) /b /pulliPhases: assessment and scoping, target design, governance, implementation support, adoption /liliDeliverables: current-state analysis, target architecture, Home Site / Hub Sites / associated sites diagram, information architecture model, search strategy, governance model /li /ulh3Profile /h3pbExperience /b /pulliAt least 3 years of relevant decision-level experience on SharePoint Corporate Intranet projects /liliProven involvement in at least two SharePoint Online Corporate Intranet projects with several thousand users and multiple organisational entities /liliExperience consolidating several existing intranets into a single entry point while preserving decentralised editorial ownership /li /ulpbEssential technical skills /b /pulliSharePoint Online: Home Site, Hub Sites and associated sites, Communication Sites, global and hub navigation /liliMicrosoft Search and cross-site search /liliAudience management and content targeting /liliExtended directory features /liliIntegration with Microsoft Teams, Viva Connections, Viva Engage /liliFederated SharePoint / Microsoft 365 governance /liliAdoption and business change support strategy /li /ulpbNice to have /b /pulliExperience in public, semi-public or decentralised multi-entity organisations /liliMigration from an existing CMS or intranet /liliEditorial governance /liliWorkshop facilitation /liliAbility to explain technical topics to non-technical stakeholders /liliFeel for design and online publishing /liliAbility to take different business perspectives into account /liliLong-term vision and the ability to put it into action /liliAutonomy, creativity, team spirit /li /ulh3Languages /h3ulliFrench: excellent spoken and written command, essential /liliEnglish: level not specified in the brief /li /ul