Senior Grants Manager
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- Ensure full compliance with donor rules and regulations
- Act as the focal point for grant contracts, interpreting, disseminating and ensuring clear understanding of donor requirements among CIVIC program and support teams.
- Support regular donor communications throughout project implementation.
- Lead the coordination, review, and submission of high-quality, well-written, timely narrative and financial reports that meet donor requirements.
- Maintain and monitor a reporting calendar to ensure timely submissions across portfolio.
- Contribute to the development of concept notes and proposals, working closely with development, program and finance teams.
- Support the full program cycle by contributing to design workshops, inception phases, and closeout planning.
- Work with the Finance, Program, and Operations teams to monitor grant expenditures and ensure alignment with approved budgets.
- Lead and coordinate donor audits and project-specific assessments, ensuring preparedness in collaboration with finance and program teams.
- Provide training and support to field and HQ staff on donor compliance and grant management.
Requirements
- Bachelor’s degree required (in international relations, public administration, finance, or related field)
- Minimum 7 years of experience in grants management or donor compliance in an international NGO setting.
- Proven experience managing complex grants from institutional donors (multiyear, multi country).
- Experience contributing to multi-stakeholder (consortium) proposal development and grant management processes.
- Familiarity with humanitarian and/or protection programming, ideally related to civilians in conflict.
- Experience with EU ECHO and FPI funding compulsory.
- Strong understanding of donor regulations.
- Excellent writing, editing, and communication skills.
- Strong financial acumen and budget monitoring experience.
- Detail-oriented, organized, and able to manage competing deadlines.
- Proficiency with grant management systems, Excel, and document-sharing platforms.
- Collaborative mindset and ability to work across departments and time zones.
- Fluency in English and French required; knowledge of another relevant language is an asset.
Core Competencies
Demonstrates expertise in grants management and donor compliance, with a strong focus on financial acumen and budget monitoring. Proficient in developing high-quality proposals and reports while ensuring adherence to donor regulations and effective communication across teams.
Highest-signal resume keywords
- Grants Management
- Donor Compliance
- Financial Acumen
- Proposal Development
- EU ECHO Funding
ATS Optimization Keywords
Hard Skills
- Grants Management
- Donor Compliance
- Budget Monitoring
- Proposal Development
- Report Writing
- Financial Reporting
- Regulatory Understanding
- Multi-Stakeholder Coordination
- Humanitarian Programming
- Complex Grant Management
Soft Skills
- Detail-Oriented
- Organized
- Collaborative Mindset
- Excellent Communication
- Ability to Manage Competing Deadlines
Industry Keywords
- International NGO
- Donor Regulations
- Humanitarian Programming
- Protection Programming
- Civilians in Conflict
Tools & Technologies
- Grant Management Systems
- Excel
- Document-Sharing Platforms
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