PMO Coordinator

PanTera relies on specialized external partners for the design, engineering, and construction of our process and building systems. As our project scales across multiple parallel workstreams, we are looking for a PMO Coordinator (on a consultancy/freelance basis) to bring structure, consistency, and traceability to how engineering documentation and processes are managed across the organization. You will ensure that the documentation, naming, and approval processes used across our various technical workstreams are consistent, well-structured, and easy to manage at a company level.

Key responsibilities
Take ownership and roll out a consistent naming convention for equipment, documents, and systems across the site
Design and implement a standardized design review and approval workflow, aligned with existing project milestones and gates
Structure and maintain a centralized technical documentation repository, including version control and release management practices
Coordinate with project managers, HSE and technical stakeholders across different workstreams to ensure consistent adoption of these standards
Support alignment between engineering / commissioning / HSE documentation practices and broader documentation practices
Support standardization of processes across project management (request for quotation, consolidation of KPIs, etc.)

Profile
Technical bachelor's or master's degree in engineering (industrial, electromechanical, electrical, mechanical, civil engineering or equivalent) or equivalent through experience.
Min 5 years experience in a PMO, document control, or configuration management role, ideally within an industrial, engineering, or regulated environment
Strong organizational skills and comfort defining and implementing structured processes across multiple stakeholders
Familiarity with document management systems, version control, and release management practices
Fluency in English required; French and/or Dutch a plus

You are also
Rigorous and structured, but pragmatic enough to keep things moving in a dynamic project environment
Excellent communication skills and the ability to work cross-functionally with technical and operational teams
Comfortable with ambiguity during a scale-up phase where not everything is defined in advance
Genuinely motivated by the mission: enabling the supply of life-saving radiopharmaceuticals at scale