HR Office Assistant

🔍 HR & Office Assistant 📍

Location:
Wilrijk, Antwerp 🕓 Type : Full-time As our HR & Office Assistant you play a central role in keeping our organization running smoothly. You support HR administration, ensure a well-organized and welcoming office environment, and help foster a strong knowledge-sharing culture across QbD Group. You are often the first point of contact for employees, candidates, and visitors , creating a warm and professional first impression. With your structured and proactive approach, you make sure both our office operations and knowledge initiatives run efficiently. 🏢 What you’ll be doing Office management & support
· Ensure a warm and professional welcome for colleagues, visitors, clients, and candidates, both at reception, by phone, and via email.
· Act as the central contact point and redirect incoming questions to the right colleagues.
· Manage the day-to-day operations of the office : ordering supplies, coordinating cleaning services, maintaining meeting rooms, and ensuring the office remains a pleasant place to work.
· Organize travel arrangements, hotel bookings, and logistical support for meetings, trainings, and events.
· Support the logistics of internal and external events and trainings.
· In collaboration with your colleague, you organize a rotating office presence between 8:00 and 17:30, ensuring the office remains a welcoming and accessible place throughout the day. HR administration
· Maintain and update our employee information systems with great accuracy.
· Support HR processes such as onboarding and offboarding .
· Assist with the administrative follow-up of trainings and registrations , welcome and support external trainers visiting our offices, and help manage the administrative follow-up of training subsidies .
· Provide general administrative support when needed. 💪 What you bring
· A Bachelor’s degree in a relevant field (HR, Office Management, Business Administration, or similar).
· A first experience in office administration, HR support, or a similar role is a plus.
· Excellent organizational and administrative skills with strong attention to detail.
· Strong MS Office skills, especially Excel, Word, and PowerPoint.
· Comfortable working with databases and digital tools.
· Fluent in Dutch and English (both written and spoken). French is a plus.
· Ability to handle confidential information with discretion.
· A flexible mindset. Occasional evening support may be needed during events or trainings. 🫵 Who you are
· A warm and approachable personality who enjoys helping others.
· Someone who naturally takes ownership and gets things done without waiting to be asked.
· A true problem solver who stays calm and pragmatic when things get busy.
· Highly organized and detail-oriented, with a passion for keeping things structured and running smoothly.
· A team player who contributes to a positive atmosphere and helps connect people.
· Positive, and known for your “glass half full” mindset. ✨

About us
We support life sciences companies from idea to patient — offering tailored solutions in development, clinical, regulatory, compliance, production, and distribution. With 500+ experts across 8 countries, we help drive innovation in ATMP, biotech, medical devices, diagnostics, digital health, and pharma. We believe in JPEG : Joy. Partnership. Going the Extra Mile. Getting Things Done. You won’t just be taking a job — you’ll be joining a community where people grow, laugh, build, and contribute to something bigger. 📩 Interested? Let’s talk. Send us your CV and motivation letter. You could be the next one to join the QbD family.