Event Manager

AIJA Events Manager

The following information provides an overview of the skills, qualities, and qualifications needed for this role.

Job description

Location: Brussels, BE (Hybrid) or Global (Remote)

Start Date: ASAP

Application Deadline: 30 September 2026

Organisation Overview:

AIJA, the International Association of Young Lawyers, is the only global association devoted to lawyers and in-house counsel aged 45 and under. Since 1962 AIJA provides outstanding international opportunities for young lawyers to network, learn and develop. AIJA currently has a community of over 9,000 people in 100+ different countries. The AIJA community is very diverse, with members coming from law firms of all sizes and cultures, as well as in-house counsel, in both the private and public sectors.

The activities of AIJA are coordinated by 18 academic commissions, in charge of organising our events all around the globe and keeping members up to the date in their respective areas of practice. AIJA is committed to defend and take active part in promoting core legal principles, such as the rule of law and human rights principles. We respect the integrity of each civilised society of the world and aim to advance cross-cultural understanding among members and other participants in the legal profession.

Job Summary:

The International Association of Young Lawyers (AIJA) is seeking a dedicated and experienced Events Manager to lead the planning and execution of a portfolio of AIJA's events, including, but not limited to, Half Year Conference(s), Seminars, and Other events as capacity allows.

The AIJA HYCs typically gather 300 – 500 attendees, and the Seminars and other events typically gather 50 to 300 attendees, and it is a critical component of our association's mission to provide valuable education to our members. The Events Manager plays a pivotal role in ensuring the seamless planning, execution, and successful conclusion of these educationally intensive events and serves as the principal point of contact. This involves close collaboration with the Academic Programme Committee (APC), Organising Commissions, the Bureau, and the AIJA Team.

The Events Manager is an individual contributor responsible for the end-to-end planning and execution of several events. The Events Manager will collaborate closely with events team members, third party vendors, and internal stakeholders to support team-wide planning and reporting.

You will become part of a talented Events Team and will maintain a high standard for the AIJA events to maintain rigorous organisation and effective communication.

Key responsibilities

1. Events (HYC, Seminars & Others) – Conceptualisation and Project Management

• Conceptualisation: develop and implement event ideas that align with the association's mission and goals.
• Project management: take charge of the diverse teams involved in all aspects of the event planning, providing clear direction and guidance.
• Budget management: develop and manage event budgets, ensuring efficient allocation of resources and strict cost control.
• Stakeholder engagement: build and maintain relationships with key stakeholders and partners, such as convention bureaus, to enhance event outcomes.
• Trend leadership: stay updated on the latest event industry trends and make sure AIJA is at the forefront of these trends.

2. Events (Seminars & Others) – Overall Coordination

• Secures, books, and contracts with suitable venues (hotels, social programme activities, etc.).
• Identifies and liaises with vendors (hotels, audio-visual, catering, meeting support material, DMCs), providing them with meetings specs.
• Negotiates contracts with events vendors, particularly with hotels and DMCs.
• Develops and monitors all events related budgets.
• Drives and implements sustainability-related initiatives and practices.
• Coordinates and manages programme details, including meeting room set-up, audio-visual, registration process, home hospitality, food functions, on-site team, and transportation.
• Organises site visit prior to the events, typically day prior to Seminar or event.
• Collaborates with the APC to oversee the tasks of Organising Commissions and Commissions, which encompass responsibilities related to content creation, speaker coordination, and schedule management.
• Guides and supervises technical teams, demonstrating a strong understanding of AV setup and design and the mobile app.
• Works in partnership with the Communications department on event-related marketing and communication efforts.
• Manages the engagement of various AIJA entities, including the SCILL Commission, Sustainability Board, etc.
• Collaborates with the internal stakeholders to facilitate their fundraising efforts and assists in the preparation of sponsorship broch