Accounting and Finance Correspondent

Accounting and Finance Correspondent (FG IV)

Accounting and Finance Correspondent (FG IV)
IHI/2026/CA/001

The Innovative Health Initiative Joint Undertaking (IHIJU), based in Brussels, Belgium

is looking for an

Accounting and Finance Correspondent
(ContractAgent, Function Group FG IV)

The purpose of this call is to fill in one (1) vacant post and toestablish a reserve list.

1. About IHI JU

The Innovative Health Initiative (IHI) aims to translate health research and innovation into real benefits for patients and society, and to ensure that Europe remains at the cutting edge of interdisciplinary, sustainable, patient-centric health research. Health research and healthcare increasingly involve diverse sectors. By supporting projects that bring these sectors together, IHI will pave the way for a more integrated approach to healthcare, covering prevention, diagnosis, treatment, and disease management.

IHI is a partnership between the European Union and European industry associations representing the pharmaceutical, medical technology, biotechnology, digital health and vaccine industries, namely COCIR, EFPIA, EuropaBio, MedTech Europe, and Vaccines Europe. IHI’s total budget is EUR 2.4 billion. Half of this comes from Horizon Europe, the EU’s research and innovation programme. The IHI industry partners have committed EUR 1 billion to IHI, and a further EUR 200 million can be committed by other organisations that decide to support the objectives of IHI in specific areas of research by becoming contributing partners. IHI builds on the successes of the Innovative Medicines Initiative, and the IHI Programme Office continues to manage projects launched under IMI.

For more information, please visit the IHI JU website: www.ihi.europa.eu

2. Job Description

Under the responsibility and supervision of the respective Head of Administration and Finance, the Accounting & Finance Correspondent will support the preparation of the annual accounts, review the quality of the accounting data, and provide financial support related to accounts and financial management, in accordance with the financial rules of the respective Joint Undertaking, European Commission (EC) accounting rules and EC accounting guidance.

The Accounting and Finance Correspondent will be responsible for the following tasks:

• liaising with the Joint Undertaking’s (JU) accounting officer regarding the annual accounts;
• contributing to the annual year closure and preparing the required documents and closure bookings in liaison with all the JU’s administrative and operational services;
• performing regular controls under the EC accounting guidance on the accounting environment including accounting quality controls;
• performing periodical checks of databases versus SAP and monitoring year-end calculations including SAP bookings;
• performing the annual asset declassification exercise;
• monitoring monthly the transactions in workflow for legal commitments, budgetary commitments, invoices, payments and recovery orders;
• supporting the validation of the local systems exercise;
• producing various reports and preparing payment statistics;
• acting as the contact point within the entity on the application of accounting procedures and other accounting related questions;
• contributing to the continuous improvement of financial and administrative procedures by assisting in the development of financial procedures and the elaboration of templates and other standard documents;
• providing assistance and support in the preparation of the audit files for external auditors in connection to the annual accounts;
• providing assistance in the preparation of the audit files for the Internal Audit Service and the European Court of Auditors;
• acting as an initiating and/or verifying agent for financial transactions including de-commitments, commitments, payments, recovery orders, credit operations in SUMMA (Accrual Based Accounting System).

The successful candidate may be required to undertake other tasks and activities as necessary under the responsibility of the Head of Administration and Finance according to the evolution and development of the IHIJU’s structure or activities. Duties may evolve depending on the needs of the IHIJU.

3. Eligibility criteria

Candidates will be considered for the selection phase on the basis of the following criteria to be fulfilled by the closing date for applications:

3.1 General Conditions

• be a national of a member state of the European Union;
• enjoy his/ her full rights as a citizen 1
• have fulfilled any obligations imposed by the applicable laws concerning military service;
• be physically fit to perform the duties linked to the pos