Secretary M/V/X

Beschrijving van het bedrijf European Association in het center of Brussels Beschrijving van de functie Become the backbone of a collaborative team and help drive seamless operations. Secretariat in general, including . administrative support to General Secretary and other staff members . liaise with the office landlord, suppliers and contractors to keep the office welcoming and in good shape . support the events organisation, i.e. the practicalities (hotel, venue, catering, .) for the yearly "National Association Meetings, "International Harmonisation Council" and a "Summit rehearsal" Suppliers . Scouting if needed . Organizing, ordering & reception of all office supplies, drinks, etc . Contact with suppliers: e-mail correspondence, telephone requests . Price quotations, ordering with approval of General Secretary . Filing of contracts . Ordering & follow-up of maintenance/repair of material, machines . In contact with the cleaning service and plants' service Building . Access badges . Contact with representative of the building workers for the organization and timing of works (avoiding noise & disturbance for & visitors on our busy meeting days) . Responsible for evacuating & visitors in every case of alarm and during building escape exercises. Sending report to the building representative afterwards. . Organise maintenance of kitchen machines Mail . Opening and distribution of mail . E-Mailing of invitations to Summits . Checking incoming mail, answering, forwarding . Clearing inbox of all possible junk, clear spam box Insurances (except for insurances linked to staff) . Follow-up of insurances

Jouw profiel
. Fluent in English (written and oral). (French, Dutch or other languages are appreciated) . Experience in a similar function . Knowledgeable in IT (Microsoft Word, Excel, PowerPoint, SharePoint) Taalvaardigheden
- Engels (troef)
- Begrijpen : Vaardig
- (C1)
- Schrijven : Vaardig
- (C1)
- Lezen : Vaardig
- (C1)
- Spreken : Vaardig
- (C1)
- Frans (troef)
- Begrijpen : Vaardig
- (C1)
- Schrijven : Vaardig
- (C1)
- Lezen : Vaardig
- (C1)
- Spreken : Vaardig
- (C1)