Executive Assistant/Project Coordinator for HR consultancy

Our client is a world leader in management, leadership & HR consulting. They have approximately 50 offices around the globe. The Brussels office is located in the centre of Brussels and is easily accessible by public transport. They are currently recruiting a talented Executive Assistant/Project Coordinator who will partner up with a Consultant.

Scope of the role:

Working both at national and at international level, the successful candidate will provide administrative, logistical & project management support to a Consultant active in various sectors. Being part of the Brussels support team and collaborating with 5 direct colleagues.

Tasks & responsibilities:

• Managing the Consultant’s agenda: this will include (client) meetings, conference calls, videoconferences and internal meetings
• Contributing to, preparing, reviewing and distributing important confidential documents (including client proposals and reports)
• Following up and carefully keeping track of all ongoing assignments/projects handled by the consultant; anticipating needs and actions; contributing to the quality and smooth running of each project
• Coordinating travels and logistics related to the meetings
• Maintaining excellent relationships with (worldwide) firm members, clients, prospects, … in order to achieve the highest level of customer service; acting as the “glue” between the internal team & the client as well as between internal teams/departments
• Updating various systems and databases
• Supporting business development activities through research and database update
• Preparing PowerPoint presentations and other materials for marketing and client purposes
• Following-up on project invoices and expense reports in collaboration with Finance Team
• Collaborating with colleagues on office/company-wide projects such as the organisation of events, the preparation and sending of mailings, the implementation of new tools and work procedures, internal HR processes, etc.

Profile requirements:

• You have minimum 5 years of relevant working experience, previous experience in the service sector (e.g. legal, consultancy, financial services, Big 4, …) is a very strong asset
• You are comfortable working with different digital tools and databases and you have excellent MS Office skills
• Fluency in English (spoken and written) with ideally also a very good knowledge of French and Dutch
• Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel
• Excellent projact management skils
• Superior sense of organisation, accuracy and rigour – a demonstrated ability to set priorities
• Strong communication skills and a talent for interacting with stakeholders of all levels
• A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with professionalism, tact and persistency
• A pleasant, well-rounded and mature personality with a positive attitude, a good level of stress-resistance and a demonstrated client-orientation

Offer:

• Permanent and full-time contract
• Possibility to work from home during 2 days/week
• A competitive salary with a good package including luncheon vouchers, group & health insurance and other benefits
• Growth & learning opportunities
• The opportunity to work in a fast-paced, professional and pleasant environment where open-mindedness and good atmosphere prevail
• Starting date: asap