HR Operations Specialist

pYou are the owner of the operational, legal and administrative soundness of the People / HR function: from contract to payroll, from entry to exit, through to the smooth day-to-day running of the working environment (offices, access, purchasing), and you look after our population of employees and freelancers. You hold 5th floor’s “hard HR” expertise and own its execution end to end, autonomously and hands-on, in collaboration with the whole People team (Talent, Communication), Finance and other internal stakeholders. /pulliOwner of your domain: you make decisions within your scope, propose and challenge, and elevate to the People Lead any policy exceptions, significant legal risks and budget trade-offs. /liliYou work in an agile way: short iterations, minimum viable processes, continuous improvement. /liliYou interact with external providers (social secretariat, insurers, leasing companies, etc.). /liliThe scope combines expertise and operations: you stay hands-on across the board, while structuring, standardising and automating so that low-value tasks consume little or none of your expert time. /li /ulh3Areas of responsibility /h3h3Payroll HR Administration, social
- owner /h3ulliRun the payroll cycle end to end with SD Worx, ensuring data accuracy and deadline compliance and handle payroll/absence/employement-related obligations. /liliDesign and run the administrative onboarding and offboarding process /liliProvide Finance and Management with payroll cost monitoring HR costs. Ensure reliable, regular HR reporting (headcount, absenteeism, turnover, costs). /liliGuarantee the quality and confidentiality of HR files and data /liliHandle the administrative follow-up of training and related obligations. /liliBe the internal reference on Belgian social legislation (Joint Committee 200): contracts, amendments, working time and organisation, leave, remote work, incapacity for work and reintegration, termination. /liliPrepare and follow up on sensitive cases (long-term absences, sanctions, terminations). /li /ulh3Compensation Benefits
- owner of the operational policy /h3ulliManage extra-legal benefits (group insurance, hospitalisation insurance, meal vouchers, eco-vouchers, equipment, mobility) and their renewals; challenge brokers and suppliers. /liliRun the vehicle policy and mobility plan: framework, orders and returns, claims, relationship with leasing companies and suppliers. /liliAnalyse and Propose policy changes (benchmarking, cost, equity, simplicity). /li /ulh3Projects HR generalist activities
- contributor and backup /h3ulliStructuring, continuous improvement and digitalisation of the HR function : Map, simplify and document HR and administrative processes ; Select and evolve tools (HR system, e-signature, workflows) with a focus on simplicity and on the autonomy of managers and employees /liliTake on more generalist HR assignments as needed (for example training, recruitment …). /liliContribute to People team and company projects (HR transformation, new policies, tools, organisational changes), taking ownership of work packages in an agile way. /liliAct as backup within the People team. /li /ulh3Office management, access purchasing
- owner /h3ulliEnsure the smooth day-to-day running of the offices. /li /ulh3Key interfaces /h3ulliTalent Partners: handover from recruitment to contract and onboarding; performance and movement data. /liliCommunication Engagement: calendar of arrivals and departures, events, administrative communication. /liliFinance, IT/Security, managers, suppliers and external providers. /li /ulh3Profile /h3h3Experience knowledge /h3ulliMinimum 7 years of experience, including payroll, compensation benefits, and as an HR all-rounder in a mid-sized organisation. /liliSound knowledge of Belgian social legislation and of HR operations. /liliExperience in the IT / services sector /liliDegree in HR, law or equivalent, or equivalent experience. /li /ulh3Skills mindset /h3ulliAutonomous profile: takes initiative, enjoys mastering the scope and making sure operations run smoothly. /liliStrong affinity with digitalisation, systems and tools. /liliStructuring and analytical skills; pragmatic approach: simplify, document, automate, without bureaucracy. /liliRigour, discretion and confidentiality; able to challenge a manager when needed. /li /ulpWe offer you a bpermanent contract, with the possibility of working part-time (4/5th schedule) /b, and an attractive compensation package tailored to your experience /pulliRemote work opportunities ( 2 to 3 days on site) /liliContinuous learning and development /liliCompany laptop mobile phone (including subscription) /liliGroup insurance /liliHealthcare and well-being coverage /li /ulpDo you thrive in dynamic and innovative environments and enjoy taking on a variety of responsibilities ? /ppAre you looking to join a company that embraces continuous improvement and puts people at the heart of everything it does ? /p