Finance Manager

About Vicinity Vicinity is a Belgian real estate investment fund dedicated to developing and managing affordable and sustainable rental housing. Founded in 2020, Vicinity brings together public, private, and institutional investors around a shared conviction: quality housing is both a social necessity and a long-term investment opportunity. At Vicinity, affordability goes beyond the rent itself. It is measured through the total cost of living: location, mobility, energy performance, utilities, and services all have as much impact on household budgets as rent. This broader vision guides the design and management of every building we develop and operate. As a certified B Corp, Vicinity follows a People-Planet-Profit approach, where financial performance and social impact mutually reinforce one another rather than compete. The fund develops, acquires, and manages residential buildings designed for and with their residents, with a constant focus on energy efficiency, architectural quality, and vibrant neighborhood life. Backed by an operational and purpose-driven portfolio exceeding €350 million and a development pipeline spanning Brussels, Wallonia, and Flanders, Vicinity aims to reach €1 billion in assets under management by 2031. Vicinity is a fast-growing team built around operational excellence, digitalization, and a strong purpose-driven culture, all working toward a fairer and more sustainable housing model. To strengthen our Finance team and support the fund's continued growth, we are looking for a Finance Manager. Location Watermael-Boitsfort, 1170 Brussels Contract Type Permanent employment contract – full-time employee status Start Date As soon as possible Homeworking Opportunity to work remotely according to Vicinity's applicable policies Your Mission As Finance Manager, you will be the CFO's trusted right-hand person and play a pivotal role within Vicinity's Finance Department. You will oversee the operational management of a Medior Accounts Payable Officer. Your scope covers all financial and budgeting aspects of Vicinity, and you will act as a key interface between the Property Management and Finance teams. You will also serve as the CFO's back-up for the budgeting model and business plan while actively contributing to the continuous improvement of financial processes and the company's performance management. Your Responsibilities CFO's Right-Hand Person & Team Management
- Act as the CFO's trusted right-hand person: serve as the primary point of contact for all financial matters, ensure full coverage of the CFO's operational and strategic responsibilities, and guarantee continuity of the finance function during the CFO's absence;
- Supervise and coach the Medior Accounts Payable Officer: planning and allocation of tasks, quality control of financial processing, and support in professional development. Treasury Management & Credit Control
- Manage the daily and forecast treasury position of the Group's four entities: monitor bank balances, prepare and update short
- and medium-term cash flow forecasts, and optimize intercompany cash flows;
- Oversee Credit Control activities: monitor outstanding receivables and follow-up actions with tenants and other stakeholders, manage payment delays and potential disputes, and regularly report to the CFO on exposure to doubtful debts;
- Manage operational banking relationships. Day-to-Day Financial Management of Buildings
- Manage rent calls, service charge provisions, and other outgoing invoices of the fund, while ensuring the proper functioning of related automation processes. Monitor rent indexations and potential adjustments to service charge provisions in coordination with Property Managers;
- Ensure financial follow-up of recurring and non-recurring building-related expenses (including technical interventions): monitor incoming invoices, validate accounting and analytical allocations, follow approval workflows, manage payments, and oversee tenant recharges where applicable;
- Prepare annual service charge settlements and ad hoc settlements for departing tenants (billing component);
- Maintain and further develop financial dashboards for Property Managers. Financial Management of Renovation and Real Estate Development Projects
- Ensure financial monitoring of the buildings' CAPEX program;
- Maintain and further develop financial dashboards for Project Managers. Digitalization & Continuous Improvement of Accounting and Financial Processes
- Continuously improve analytical accounting to ensure that financial reporting and dashboards evolve in line with the fund's development;
- Continuously identify and implement improvements to accounting and financial processes in collaboration with our Digitalization Manager, with the objective of increasing efficiency and achieving operational excellence. Quarterly, Semi-Annual and Annual Closings
- Lead and coordinate quarterly closings for the Group's four entities in close collaboration