Project & Operations Coordinator

Location: Beringen, Belgium (onsite)

Contract Type: Permanent, full-time

Languages: Dutch (B2/C1) & English (B1/B2)

Industry: Modular Construction & Rental

About the company

Algeco, part of Modulaire Group, is a leading provider of flexible modular building solutions. We create smart, sustainable spaces for customers across construction, retail, education, healthcare, infrastructure, industry and the public sector. From design and engineering through installation and lifecycle services, Algeco combines international capabilities with local expertise to deliver fast, flexible and high-quality solutions.

About the Role

The Project & Operations Coordinator is responsible for supporting the smooth preparation and execution of modular construction and rental projects from an operational and administrative perspective.

The role ensures that units are properly prepared, materials and services are ordered on time, purchase orders are correctly processed, deliveries and transport requirements are followed up, and the Beringen depot and production environment have the necessary materials, services, and support to operate efficiently.

The position acts as an important link between Operations, Projects, Production, Procurement, Transport, suppliers, and subcontractors.

Key Responsibilities

Project & Operational Coordination

• Check contracts (PN) against technical drawings for all incoming projects in Beringen.
• Prepare and maintain lists of 360° materials and ensure that the required materials are allocated to each unit or container.
• Follow up on project-related actions and ensure that operational requirements are addressed in a timely manner.
• Support Operations and Project teams with the administrative and organizational preparation of projects.

Purchasing & Purchase Order Management

• Prepare and issue Purchase Orders (POs) for materials, services, subcontractors, and operational requirements.
• Prepare POs for subcontractors working at the Beringen depot and on customer sites.
• Order and coordinate connection materials and ensure the corresponding POs are created.
• Coordinate large material orders, including panels and doors, particularly with suppliers in Italy.
• Arrange repairs to production equipment, contact the relevant suppliers, and prepare the corresponding POs.
• Arrange maintenance and repairs for machinery and equipment at the depot and office.
• Prepare POs for 360° materials purchased through Capex/Opex processes, including items such as first-aid kits and sanitary packages.
• Prepare POs for PPE, safety equipment, IT equipment, office supplies, and other general operational requirements.
• Ensure that all POs are correctly processed, approved, delivered, and followed up until completion.
• Support the creation of new item numbers and maintain existing item descriptions, codes, and prices in the system.

Depot & Facility Support

• Coordinate repairs, maintenance, and services required for the Beringen depot and office.
• Contact suppliers and service providers when repairs or maintenance are required.
• Ensure that operational materials and supplies are available for the depot and production environment.
• Prepare and display operational notices, stickers, signage, and other communications throughout the warehouse and depot.
• Support the organization and maintenance of an efficient and safe working environment.

Meetings & Operational Planning

• Prepare and lead the weekly pipeline meeting with Operations, including the review of projects and 90%-completed quotations.
• Follow up on actions resulting from operational and project meetings.
• Provide relevant information and updates to Operations and other stakeholders to support effective planning and decision-making.

Compliance & Documentation

• Request electrical inspections for projects and coordinate the associated purchase orders.
• Ensure electrical inspection reports are received and correctly archived under the relevant project.
• Maintain accurate project and purchasing documentation.
• Ensure that required documentation is available and traceable for operational and project purposes.

What We're Looking for

Experience

• Bachelor's degree or equivalent experience in Business Administration, Logistics, Purchasing, Operations, Construction, or a related field.
• 1-2 years of experience in an operational, project coordination, purchasing, logistics, or administrative role.
• Experience in construction