Fleet Personnel Coordinator

h3The EXMAR Group is currently looking for a Fleet Personnel Coordinator to reinforce the EXMAR Shipmanagement Crewing team in Antwerp. /h3 pWho we are and what we do: The EXMAR Group is an international player in the oil and gas industry. Our core activity includes the transport and transformation of oil and gas (and derivate products) over sea. More than 1400 seafaring crew and 250 shore-based staff daily join forces to provide our clients the best service and offer them innovative solutions. Together we make sure the world is supplied with gas which energizes both them and ourselves /p h3Your role in the team /h3 pThe Fleet Personnel Coordinator takes care of the crewing aspects of a fleet team to ensure the vessels are manned with qualified and competent crew. /p pThe Fleet Personnel Coordinator reports to the Crewing Operations Recruitment Manager. /p h3Your responsibilities and tasks include: /h3 ul liCoordinate crew planning and ensure vessels are manned with qualified, experienced and medically fit crew, in line with company and regulatory requirements; /li liIdentify crew planning gaps and future needs; and coordinate recruitment, selection, promotion assessments, induction and onboarding of crew; /li liCoordinate crew rotations, crew changes and relief planning in close collaboration with vessels, internal teams and manning agencies; /li liProvide operational support to vessels and Personnel Officers, including crew assistance, sick leave follow-up and emergency crewing duties; /li liCoordinate crew evaluations, debriefings, feedback and promotion processes, and follow up on identified training needs with the Training Development team; /li liMonitor and implement crewing guidelines and policies, support audits and contribute to continuous improvement initiatives; /li liOversee crew contracts, manage crew data and records, databases, leave administration and other crewing administration; /li liSupport crewing budget preparation and monitoring, including budget meetings and approval of crewing-related invoices; /li liParticipate in audits, and provide support to vessel emergencies, shore response teams, and ensure timely communication and follow-up on crew welfare issues. /li /ul h3Your profile /h3 ul liBachelor’s degree or equivalent through relevant work experience; /li liAt least 3 years of experience in crew or personnel planning; /li liFamiliarity with STCW certification is an advantage; /li liHighly structured, organized, and detail-oriented work style; /li liStrong interpersonal and communication skills; a true “people person”; /li liRemains resilient and effective under pressure or in challenging situations; /li liQuick to respond and able to make decisions independently; /li liFlexible to occasionally work outside regular hours or weekends if required (e.g. urgent planning issues in different time zones); /li liFluent in both written and spoken English; Dutch, French, Spanish are considered a plus. /li /ul h3Our offer /h3 pAt EXMAR you operate in a very international, dynamic and, innovative environment. With us each working day looks different.

We offer
a competitive salary, supplemented with a nice package of fringe benefits. Since we consider personal development and career planning important, additional in-house and external training is supported. /p h3Convinced? /h3 pIf you’re ready for a new challenge and want to be part of a dynamic, global company, we’d love to hear from you /p