Accounts Payable Accountant

Role Purpose

As an Accounts Payable (AP) Accountant, you are responsible for the end-to-end operational and analytical management of the supplier ledger. Rather than just processing invoices, you act as a critical pivot in the Purchase-to-Pay (P2P) cycle. You serve as the core operational bridge between external vendors and internal business stakeholders, ensuring a seamless flow and timely approval of invoices. Utilizing your strong system and technical capabilities, you will actively drive workflow optimization and automation.

P2P Oversight & Exception Handling

Operational and overhead vendors

• Own the end-to-end supplier ledger and ensure full control over all vendor accounts and results.
• Monitor the automated flow (external team handles invoice ingestion, semi-automated 3-way matching, and SOA updates; operations logs accruals).
• Intervene strictly on technical, organizational, or system exceptions to unblock stuck workflows.
• Troubleshoot and resolve process stalls across all touchpoints: vendors, operations, service providers, and systems.
• Drive proactive, non-exhaustive root-cause analysis to implement structural solutions and optimize the flow.
• Act as the primary point of contact for domestic and international vendors regarding payment queries, open balances, or disputed invoices.
• Hold your ground confidently during tough conversations with suppliers regarding disputes (and other invoice status leading to delayed payments), maintaining a professional yet firm stance.

Job Description

Accounts Payable Accountant

PSA BDP Belgium / Netherlands

Role Purpose

As an Accounts Payable (AP) Accountant, you are responsible for the end-to-end operational and analytical management of the supplier ledger. Rather than just processing invoices, you act as a critical pivot in the Purchase-to-Pay (P2P) cycle. You serve as the core operational bridge between external vendors and internal business stakeholders, ensuring a seamless flow and timely approval of invoices. Utilizing your strong system and technical capabilities, you will actively drive workflow optimization and automation.

Key Responsibilities

P2P Oversight & Exception Handling

Operational and overhead vendors

• Own the end-to-end supplier ledger and ensure full control over all vendor accounts and results.
• Monitor the automated flow (external team handles invoice ingestion, semi-automated 3-way matching, and SOA updates; operations logs accruals).
• Intervene strictly on technical, organizational, or system exceptions to unblock stuck workflows.
• Troubleshoot and resolve process stalls across all touchpoints: vendors, operations, service providers, and systems.
• Drive proactive, non-exhaustive root-cause analysis to implement structural solutions and optimize the flow.

Vendor Management & Communication

• Act as the primary point of contact for domestic and international vendors regarding payment queries, open balances, or disputed invoices.
• Hold your ground confidently during tough conversations with suppliers regarding disputes (and other invoice status leading to delayed payments), maintaining a professional yet firm stance.

Payments & Reconciliations

• Prepare, review, and execute weekly payment runs (domestic and foreign wire transfers).
• Clean up, analyze, and reconcile outstanding supplier balances (aging analysis).

System Optimization

• Maximize the capabilities of the operational (Meridian) and accounting system (Oracle Fusion).
• Contribute to process improvements to reduce invoice processing cycle times, and improvement of working capital

Month-End Closing

• Prepare AP month-end procedures, including posting accruals and Invoices To Be Received.

Reporting

• VAT declaration
• Aging reporting

Job Requirements

Key Competencies & Skills

Hard Skills – Technical & System Savvy

• Accounting background
• Tech-Minded: You are highly IT-literate and adapt quickly to new software.
• Data & Excel: You are proficient in Excel to extract reports, manipulate data, and perform ledger reconciliations.
• Analytical Precision: You have a keen eye for detail and work with high accuracy, allowing you to spot data anomalies swiftly.

Soft Skills – Communication & Assertiveness

• Interpersonal Bridge: You act as a diplomatic liaison who smoothly navigates between external suppliers and internal corporate teams.
• Assertive & Resilient: You step in firmly, professionally, and persuasively.
• Proactive Problem Solver: You do not wait for issues to elevate. You identify process bottlenecks early and look for root causes to prevent future recurrence.
• Organize