Coordinator Facilities | Brussels

ppbReports to job title: /bSupervisor Facilities /p /brpbUnit Department: /bFacilities /p /brh3Purpose of the job /h3 /brpAs a Facilities Coordinator, you are responsible for planning and coordinating the facility works and services in close cooperation with relevant stakeholders. The ultimate goal is to keep the Prothya Biosolutions BE buildings and surroundings in good condition and to ensure that employees can work in optimal conditions, within predetermined budgets and timing. /p /brpThe position is performed in a GMP environment and must at least meet the quality and safety requirements and industry standards applicable by the official auditing bodies. This relates to production facilities, product safety, qualification of the contractors, procedures and documentation. /p /brh3Key activity /h3 /brh3Planning organization: /h3 /brul /brliManaging the various buildings, parking zones, cafeteria and green environment. /li /brliEnsuring daily follow-up of site security and facility services. /li /brliCoordination of preventive maintenance tasks, pest control, work and adjustment where necessary. /li /brliEnsuring timely orders for necessary materials. /li /brliEnsure professional external representation and reputation of the company site. /li /brliManaging technician or contractors. /li /brliDiscuss planning and priorities with the supervisor. /li /brliCreating reviewing work permits. Ensure complete, accurate and timely documentation in SAP. /li /brliFilling in logbooks and documents. /li /brliReport and, if necessary, correct deviations from documentation. /li /br /ul /brh3Follow-up of installations: /h3 /brul /brliConsult with system/area users so that preventive maintenance or repair can continue, taking into account the necessary resources (materials, people and duration). /li /brliAnalyzing maintenance/repair work and making proposals for improvement. /li /brliSupport Facilities technician in execution of maintenance and for more complex tasks /li /br /ul /brh3Performing supporting tasks: /h3 /brul /brliContacts with tenants regarding technical problems. /li /brliMonitor and follow up on the stock of office supplies. /li /brliKey management /li /brliFollow-up maintenance contracts and request quotes (cleaning, cafeteria, waste, reception etc.) /li /br /ul /brh3Coordinating the Shutdown activities of Facilities: /h3 /brul /brliCoordination of facility activities (maintenance, project, cleaning works) during the Shutdown. /li /brliDrawing up a schedule of the activities during the Shutdown and organizing consultations /li /br /ul /brh3Standards procedures: /h3 /brul /brliDrafting, updating and optimizing procedures and SOPs. /li /brliFollowing house rules and complying with GMP guidelines, procedures and work instructions. /li /br /ul /brh3EHS compliancy: /h3 /brul /brliExercising control (including compliance with the instructions). /li /brliDetermining the corrective measures and proposing preventive measures. /li /brliSeek advice from the prevention and/or environmental service. /li /brliWhere applicable, wear/provide the necessary personal protective equipment (PPE) for the technicians/contractors. /li /brliHandling incidents and near misses. /li /brliYou have a bachelor’s/Master degree or similar through experience. /li /brliFirst experience in a clean room environment is a must. /li /br /ul /brpYou preferably have 5-8 years of work experience in a coordinating role in a technical environment. /p /brh3Skills /h3 /brul /brliYou don’t shy away from rolling up your sleeves every now and then. /li /brliYou are an administrative jack-of-all-trades and can handle various computer programs well. /li /brliYou work in a systematic, structured way and are well organized. /li /brliYou are flexible and like variety. /li /brliYou are resilient to stress. /li /brliYou are a strong communicator and customer-oriented. /li /brliYou can work independently and dare to make decisions. /li /brliKnowledge Microsoft office: Excell, Word and SAP or other ERP. /li /brliYou have a professional knowledge of English, Dutch and French. /li /br /ul /brh3Our Company /h3 /brpProthya Biosolutions makes life-saving plasma medicines and is proud of that Every day, Prothya colleagues take the extra mile to improve the health of millions of patients worldwide. Are you looking for a position at a flexible and fast-growing company with an exciting history? At Prothya you can count on an attractive, safe and challenging working environment where everyone gets the chance to show the best of themselves. There is also plenty of room to grow, innovate and learn /p /brh3We offer /h3 /brpProthya Biosolutions Belgium is part of an international biopharmaceutical group which offers long-term career perspectives and invests actively in on-the-job training. /p /brpIn return for your performance, you shall receive a competitive salary, group and health insurance, meal vouchers, and eco-cheques, as well as a Flex Reward Plan. The Flex Reward