Payroll & HR Process Manager

h3Own payroll expertise and processes /h3 ul liOversee and participate in the end-to-end payroll processes for Belgium (Louvain-la-Neuve and Zaventem) and the Netherlands (Capelle ad IJssel), from payroll input preparation and validation through to final review and issue resolution, ensuring accuracy, timeliness, confidentiality and compliance. /li liAct as the subject‑matter expert for payroll, employment conditions, social security, taxation and payroll‑related matters and specific compensation topics such as warrants, LTI’s, annual bonus plans, special tax status employees,… /li liReview complex payroll cases and provide practical recommendations. /li liCoordinate effectively with external payroll providers and internal stakeholders. /li liMaintain robust payroll controls, documentation, reconciliations and governance. /li liLead inspections and audits /li liCoordinate social‑security, labour and tax inspections. /li liAct as the key contact for internal and external audits relating to payroll, compensation and benefits, HR controls and employee data. /li liTrack findings, implement corrective actions and strengthen processes to reduce compliance and financial risks. /li liShape compensation and benefits policies /li liContribute to the design, implementation and review of compensation and benefits policies in line with business needs and local requirements. /li liEnsure that payroll processes accurately reflect approved policies /li liAdvise stakeholders on the payroll, tax and social‑security impact of compensation and benefits decisions. /li liEnsure compliance and continuous improvement /li liOwn and maintain payroll policies, procedures and guidance for the relevant countries. /li liMonitor regulatory developments and assess their impact on payroll processes. /li liTranslate legal and policy requirements into clear and practical guidance. /li liIdentify opportunities to simplify, standardise and improve payroll and HR administration processes. /li liLead or contribute to projects involving payroll, HR systems, compensation and benefits, and employee data. /li liSupport process harmonisation across Belgium and the Netherlands where appropriate. /li liManage stakeholder relationships /li liAct as a trusted point of contact for HR, Finance, managers, employees, external providers, auditors and authorities. /li liProvide proactive, reliable and strategic advice to management and the Site Leadership Teams on payroll, compensation and benefits, employment conditions, tax and social‑security matters, compliance risks and related people decisions. /li liCommunicate clearly and proactively on sensitive or complex topics. /li liLead and develop the payroll team /li liManage, coach and support the Payroll Officer. /li liSet clear priorities, allocate responsibilities and monitor workload. /li liFoster a positive, accountable and service‑oriented team environment. /li /ul h3Qualifications /h3 ul liBachelor’s or Master’s degree in Human Resources or related field, or equivalent professional experience. /li liMinimum of 10 years of relevant experience in payroll, compensation and benefits, HR operations or a related field, including solid experience managing payroll activities. /li liProven experience overseeing and actively participating in end‑to‑end payroll processes. /li liStrong working knowledge of social legislation, employment conditions, social security, taxation, payroll reporting and year‑end processes. Demonstrated expertise in complex compensation and benefits matters, including bonus plans, warrants, long‑term incentives, special tax regimes and other payroll‑related compensation topics. /li liExperience coordinating social‑security, labour and tax inspections, as well as internal and external audits. /li liProven ability to establish and maintain effective payroll controls, reconciliations, documentation and governance frameworks. /li liExperience managing, coaching or supervising payroll professionals, with the ability to allocate responsibilities, set priorities and monitor workload. /li liExperience with eBlox and Protime; strong Excel and data‑analysis skills. /li liStrong analytical and problem‑solving skills, with a high level of attention to detail and accuracy. /li liAbility to interpret complex legal, tax and social‑security requirements and translate them into clear, practical guidance for stakeholders. /li liDemonstrated ability to manage confidential and sensitive employee, payroll and compensation data with discretion and integrity. /li liStrong stakeholder‑management and communication skills, with the ability to interact effectively with employees, managers, HR, Finance, external providers, auditors and authorities. /li liFluency in English; professional proficiency in French and Dutch. /li liExperience in an international, matrix or multi‑site environment is an asset. /li /ul pFull time /p pRegular /p pColleague /p