Contracting Assistant

Desirable Qualifications/Experience:

• Working in the public sector
• Prior experience of working in an international environment comprising both military and civilian elements
• Knowledge of NATO responsibilities and organization
• Most of the work of the NCI Agency is conducted in the English language

DUTIES/ROLE:

• Addresses all contractual matters relating to the competitive and sole source procurement process, including; drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders, and award of contracts in accordance with the Agency's procurement procedures
• Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks
• Performs contract administration tasks including processing changes and amendments
• Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes. e.g., open market or collaborative framework
• Investigates, resolves or escalates procurement related issues and problemsImplements supplier service improvement actions and programmes
• Supports the local internal Customers with procurement related issues
• Provides high quality and timely contribution to ACQ and NCI Agency reporting
• Keeps line manager informed of problems and concerns
• Performs any other duties as may be required

Job requirements

All the mandatory requirements have to be met in order to apply.

• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience
• Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements
• Knowledge of using appropriate procurement methods
• Experience with high value, high volume framework type contracts for services
• NATO Procurement Knowledge and experience is desirable
• Working in the public sector
• Prior experience of working in an international environment comprising both military and civilian elements
• Knowledge of NATO responsibilities and organization
• Most of the work of the NCI Agency is conducted in the English language