Office Manager

Il y a 6 heures

Schelle, Flanders, Belgique Astrape Networks Temps plein

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Office Manager (Part-time or Full-time)

At Astrape Networks, we’re building the future of sustainable data center solutions. To support our growing team, we’re looking for an experienced, hands-on Office Manager who enjoys ownership, variety, and making things run smoothly behind the scenes.

In this key role, you’ll be the backbone of our daily operations: managing our office in Schelle, assisting the management team, and handling a broad range of tasks. No two days are the same, and your impact will be felt across the entire organization.

Fluency in English and Dutch is required;. The role is based in Schelle, with occasional travel to our Eindhoven office (a few times per month).

Flexible employment: The role can be filled on a 60%, 80% or 100% basis, depending on your preference and availability.

How You’ll Make an Impact

Office & Facilities Management

Oversee daily office operations in Schelle and support the setup and ongoing needs of our Eindhoven office
Manage office supplies, furniture orders, maintenance, and vendor relationships
Own purchasing and ordering for the team end to end — from request intake and supplier selection to placing orders, tracking deliveries, and resolving issues
Take care of practical day-to-day matters such as lunch orders, visitor badges, and deliveries
Act as the main point of contact for all office-related questions and requests

Administrative & Executive Support

Plan and coordinate internal and external meetings and events
Prepare, format, and archive documents, contracts, and internal records
Arrange travel, accommodation, and expense reports for the team
Handle general correspondence, mail, and the central mailbox
Maintain office administration and keep internal trackers and records up to date
Light admin tasks

HR & People Support

Coordinate onboarding for new employees, ensuring laptops, badges, and tools are ready on day one
Schedule interviews and respond to candidate inquiries
Provide practical HR and employee support where needed

Who You Are

An experienced Office Manager in a fast-paced environment
Highly organized, proactive, and comfortable handling a broad and diverse task set
Hands-on, reliable, and able to stay calm when priorities shift
Fluent in English and Dutch;
Strong administrative skills, with experience in document handling, scheduling, and order processing
Ideally living within reasonable distance of Schelle and open to occasional travel to Eindhoven

Why You’ll Love Working at Astrape Networks

A central role in a fast-growing, innovative scale-up focused on sustainable technology
High level of ownership and autonomy, with close collaboration with management
A friendly, supportive, and fun team and regular team events
Competitive salary and flexible working hours
Benefits including meal tickets, group insurance, hospitalization insurance, and transport allowances

Office Manager

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