Administrator/Cordinator

Job OfferCoordinator – High-Level Engagements & General SupportPosition OverviewAn international organization based in Brussels is seeking a Coordinator – High-Level Engagements & General Support to strengthen its administrative and coordination capacity.The role supports senior leadership by ensuring effective coordination with internal and external stakeholders, maintaining engagement planning tools, and managing key documentation and communication channels.Purpose of the RoleThe Coordinator is responsible for maintaining and further developing the High-Level Engagement Plan, ensuring accuracy, consistency, and accessibility of information and related documentation such as agendas, briefing notes, presentations, and internal notes.The role also provides ongoing support through the maintenance of internal collaboration platforms and contributes to continuous improvement of existing processes.Key ResponsibilitiesAdministration & External CoordinationFacilitate timely coordination between external stakeholders and internal representativesEnsure smooth information flow in preparation for speaking engagements and external eventsFollow up on invitations received and coordinate internal alignment to secure timely responsesInternal CoordinationLiaise regularly with Heads of Section, the Principal Advisor, and the senior management officeEnsure proper internal alignment and appropriate level of representation at external eventsMember & Stakeholder RelationsMaintain excellent relationships with members and key stakeholdersShare information on invitations received, including recommendations where appropriateHigh-Level Engagement PlanningSupport regular updates of the internal stakeholder engagement trackerContribute to weekly reporting and ensure the engagement plan remains accurate and up to dateDocument ManagementManage and update SharePoint and other collaboration platformsEnsure documentation is accurate, well-structured, and easily accessibleMailbox ManagementMonitor and organize a shared senior management mailboxAllocate incoming requests to relevant teams or individualsProvide standardized responses to common inquiries and ensure timely follow-upProfile RequirementsEducation & ExperienceBachelor's degree or equivalent professional experience0–3 years of relevant work experienceTechnical SkillsStrong knowledge of Microsoft Office, Office 365, Teams, and SharePointLanguagesExcellent written and verbal communication skills in EnglishGood command of either French or DutchCompetenciesStrong business awareness and institutional understandingClear and effective communication adapted to different audiencesHigh sense of accountability and attention to detailIntegrity, discretion, and ability to build trustAbility to manage complex information and prioritize tasksOrganizational awareness and adaptability in complex environmentsStrong planning, coordination, and time-management skillsMotivation for continuous learning and professional developmentWhat We OfferA dynamic and international working environmentA central coordination role with exposure to senior leadershipOpportunities for professional growth and skill development