C004087 Executive Business Officer

il y a 3 semaines

Brainel'Alleud, Wallonie, Belgique EMW Temps plein
C004087 Executive Business Officer (NS) - THU 6 Mar

EMW Braine-l'Alleud, Walloon Region, Belgium

Deadline Date: Thursday 6 March 2025
Requirement: Executive Business Officer
Location: Braine L'Alleud, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 836
Required Start Date: 21 April 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET

Duties and Role:

Under the direction of the Chief NIMSC, the incumbent will perform duties such as the following:

Business administration:
  • Lead and coordinate strategic initiatives working across NIMSC departmental or functional boundaries, with a key focus on development and implementation of increased outsourcing initiatives for NIMSC projects and services.
  • Ensure proper and efficient management, administration, and operation of the NIMSC day-to-day routine.
  • Ensure that the Chief NIMSC decisions and guidance are assigned, prioritised and executed appropriately to time and quality.
  • Design the timetable of NIMSC Senior Management meetings and forums.
  • Set agenda, format and desired outcomes for key NIMSC meetings.
  • Provide direction and receive progress updates from members of the NIMSC Senior Management team.
  • Oversee the management and coordination of Agency Tasker Tracker requests assigned to NIMSC, and the NIMSC Internal Action Log, in close coordination with internal and external stakeholders.
  • Meet collectively or individually with members of a leadership management team to follow up on action points, issues and risks.
  • Provide oversight and coordination of all NIMSC Front Office activities including general services and administrative management.
  • Manage highly sensitive and confidential issues and information.
  • Organise and coordinate major events and visits including: executive off-site meetings, managers' conferences, and key meetings on behalf of the Chief NIMSC.
  • Coordinate and manage the NIMSC battle rhythm 'calendar' and routine activities.
  • Draft accurate, concise and clear documents, reports, letters and other artefacts as directed.
Strategic planning:
  • Develop, communicate, implement and review the processes which embed strategic management in the operational management of NIMSC.
  • Lead and manage the creation or review of a strategy that meets the requirements of the business.
  • Define policies, standards, and guidelines for how NIMSC conducts strategy development and planning.
Risk management:
  • Plan and implement complex and substantial risk management activities within NIMSC.
  • Manage NIMSC registers including issues, risks, lessons learned and broader business process data repositories and coordinate mitigation and action.
  • Implement consistent and reliable risk management processes and reporting to key stakeholders.
  • Engage specialists and domain experts as necessary.
  • Advise on the Agency's and NIMSC approach to risk management.
Organisational facilitation:
  • Facilitate workgroups to deliver defined goals and outcomes.
  • Coordinate and lead processes and activities to capture and apply 'best practice' across all aspects of NIMSC business including: people, processes and technology.
  • Provide support, guidance and suggestions to workgroups and teams to learn collaborative problem solving and improve their team performance.
  • Create shared responsibilities and sustainable agreements within NIMSC.
  • Coordinate and facilitate planning as directed, and foster a collaborative working environment within and beyond NIMSC.
  • Implement and improve agreed NIMSC principles, practices, processes & ceremonies.
  • Recognise and work with the strengths and constraints of team dynamics.
RequirementsSkill, Knowledge & Experience:
  • The candidate must have a currently active NATO SECRET security clearance.
  • A Master's degree at a nationally recognised/certified University in a related discipline and 5 years post-related experience. Or a Bachelor's degree with 8 years post-related experience.
  • Proven leadership experience managing large multidisciplinary and virtual teams.
  • Experience with PRINCE2 or comparable Project Management methodology.
  • Proven experience in service delivery and continuous service improvement at senior level.
  • Minimum of 5 years' experience in a leadership role within a large international or governmental organization or military.
  • Extensive experience managing workflow and executive support staff.
  • Extensive experience in leading cross-functional teams, preferably in an international environment.
  • Proven ability to multi-task, deliver on responsibilities and work effectively under pressure while producing high-quality products under short-notice deadlines.
Desirable Experience and Education:
  • Proven Information & Communication Technologies (ICT) experience at senior staff or management level in a sizeable organization, preferably one in the government defense sector or in an international organization, a national public administration (civil or military), or the private defense sector, with minimum 8 years management experience of supervising staff and/or directing the activities of an organization.
  • Specific prior experience as Executive Officer in a Military or Civil organization.
  • PRINCE 2 Foundation and Practitioner certifications.
  • Intermediate ITIL Foundation certification.
  • Prior experience of working in an international environment preferably comprising both military and civilian elements.
  • Knowledge of NATO responsibilities and organization, including Allied Command Operations (ACO) and Allied Command Transformation (ACT).
Seniority level

Executive

Employment type

Contract

Job function

Management and Manufacturing

Industries

IT Services and IT Consulting

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