Operations Intern

Join the CIVIX Team as Operations (Paid) Intern - NGO, Cyber & Education (Full-Time/Graduate) and Drive Our Mission ForwardSummary: This is a paid internship offering 1,200€ per month under a Professional Immersion Agreement (Convention d'Immersion Professionnelle) for 5-6 months. Possibility of joining full-time after the internship, depending on budget.Apply here: https://form.typeform.com/to/iIWarJn9Your MissionAs an Operations Intern at CIVIX, you will play a key role in ensuring the successful management of our new Civix Cyber program by supporting day-to-day program operations. Working closely with CIVIX's leadership team and partners, you will help coordinate admissions, campus readiness, workshops, and events that enable a smooth learner experience and measurable impact.This role will involve:Finding leads in the private and public sector for our new job platform.Coordinating admissions, onboarding, schedules, and campus logistics for Civix Cyber.Organising workshops and speaker sessions, and supporting the tools/suppliers needed for training delivery.Supporting the hackathon and employer engagement activities to drive learner outcomes.CIVIX is currently focused on:Job matching platform in the cyber security sector (matching our students with employers).Operating an inclusive cybersecurity training pathway that combines a recruitment challenge, weekly expert workshops, and a public-interest hackathon.ResponsibilitiesProgram Operations: Coordinate admissions, onboarding, scheduling, and campus logistics for Civix.cyber - admin support.Program Setup: Prepare tools/vendors (lab accounts, licenses) and organize program materials and operating processes.Stakeholder Coordination: Liaise with trainers, speakers, partners, and institutions; manage calendars and communications.Event Operations: Support the organization of the Civix.cyber hackathon and employer days, including planning, logistics, and follow-up with participants.Impact Reporting: Help prepare dashboards and reports on learner progress, certifications, and placement outcomes to maintain partner trust.Database & Tools Management: Maintain structured records (learners, partners, schedules) and keep operating playbooks up to date.RequirementsSkills - Must-haveProfessional Experience: No prior professional experience required, but a strong independence, taking initiatives on your own and an interest in operations is essential.Language Skills: Proficiency in FRENCH or DUTCH + English.Residency and Work Permit: Must be a resident and have a valid work permit for Belgium.Communication: Effective verbal and written communication skills in the required languages.Problem-Solving: Analytical skills with the ability to think strategically and help find solutions.Skills - Could-haveExperience with Program Operations: Previous experience in program coordination, events/logistics, or campus operations is a strong plus.Interest in Cybersecurity & Education: A passion for widening access to tech careers and engaging young people in digital topics.Digital Tools: Familiarity with project/CRM tools (e.g., Google Workspace, Notion/Airtable, Slack) for scheduling and communication.Cultural FitMission-Driven: Passionate about CIVIX's mission to engage and inform young voters.Collaborative: Enjoys working in a team-oriented environment, valuing feedback and collective growth.Proactive: Self-motivated, with a strong desire to take initiative and learn.Adaptable: Thrives in a fast-paced, dynamic environment where priorities can shift rapidly.What We OfferMeaningful Work: Directly contribute to shaping the future of civic education and public-interest cybersecurity in Belgium.Professional Development: Opportunities for growth, with access to training and educational resources.Networking Opportunities: Build a significant network with cybersecurity professionals, public institutions, and employers in Belgium.Work-Life Balance: Flexible working hours and the ability to work remotely.Supportive Environment: Be part of a dynamic team committed to making a tangible difference in society.Compensation: The role offers a monthly stipend of 1,200€ under a Professional Immersion Agreement (Convention d'Immersion Professionnelle) provided by Actiris, for a period of 5-6 months. Following this period, there could be a possibility to join as a full-time employee depending on the budgetary possibilities.About CIVIXCIVIX is a Belgian non-profit organization founded in 2018. In 2019, CIVIX launched its first major initiative—an application that quickly gained traction, attracting over 68,000 users and becoming the top app on the App Store. Since then, CIVIX has continued to innovate, developing an AI application for the 2024 elections, organizing educational workshops in schools, and hosting events that reconnect young people with political figures, attracting hundreds of participants. We are now launching Civix.cyber to expand access to cybersecurity training and real-world experience.Press Links:Appearance on the news for an event organized by CIVIXCIVIX on InstagramVote CIVIX - AI Application for 2024 ElectionsPolitical Meetings in 2024News Segment in 2019More info:https://civix.digitalhttps://cyber.civix.digitalDiversity & InclusionCIVIX is committed to creating a diverse and inclusive environment. We welcome applications from all qualified individuals, regardless of race, gender, disability, or background. We believe that a diversity of perspectives enhances our ability to achieve our mission.Why Should You Join CIVIX?At CIVIX, we are dedicated to fostering informed and active citizenship among young people. Our projects—Civix Cyber and educational workshops—aim to make a lasting impact on society. By joining us, you'll be part of a mission-driven team that values innovation, inclusivity, and social responsibility.Why Might You Not Be Excited About CIVIX?Small Team: CIVIX is a small team, primarily working with students and a management team composed of young professionals. This means you need to be comfortable working independently and learning on your own.Youthful Environment: As our team is youthful and dynamic, you'll need to be autonomous, self-motivated, and comfortable with a fast-paced work environment.Apply here: https://form.typeform.com/to/iIWarJn9