ACPV Programme Management Support

il y a 3 semaines

Bruxelles, Région de Bruxelles, Belgique Alfa Rom Consulting SRL Temps plein

Period: Delivery driven (start on 14 Apr. 2025).

Deadline: 1 3 Mar. 2025.

Duties/Roles:

Services provided will be supporting the following activities:

  1. ACPV Strategic Communications Plan:
    1. Contribute to the production of the sections of the plan;
    2. Provide expertise to mature the plan;
    3. Identify ACPV management strategic goals;
    4. Implement and manage the ACPV Community of Interest (COI) portal (utilising an existing NATO COI System);
    5. Keep maintenance of up-to-date stakeholder lists including contact details.
  2. Feedback Collection:
    1. Collect feedback from various internal NATO Entities and external Industry Partners;
    2. Provide a concise and quality-driven list of Lessons Identified from the ACPV management process;
  3. Risk Management:
    1. Contribute to the identification, estimation of the probability and the impact of the ACPV program risks;
    2. Contribute to the development of a Risk Response Plan;
    3. Maintain the Risk Log linking mitigation actions to the D2 Activity / Plan of action.
  4. Roll-out and Implementation Roadmap:
    1. Contribute to the development of the roll-out and implementation Roadmap of ACPV Programme;
    2. Provide own expertise for the development of the Roadmap;
    3. Link the actions to the D2 Plan of actions.
  5. Bi-weekly Progress Report:
    1. Produce bi-weekly progress reports for distribution to OCIO stakeholders and store correctly highlighting the following:
    • Top 3 Risks and Issues;
  6. Maintain the activity tracker;
  7. Summarize change programme schedule, key risks and work in progress/plan of action.
ACPV COI Conference:
  1. Contribute to the administrative arrangements and the execution of Quarterly Face-2-Face ACPV COI Conference;
  2. Prepare calling notice;
  3. Develop and coordinate the conference agenda;
  4. Coordinate the representatives from stakeholders;
  5. Arrange the access of the participants to the NHQ.
ACPV RACI Matrix:
  1. Define and manage the ACPV RACI (responsible, accountable, consulted, and informed) matrix which feeds into the change management plan;
  2. Include following in RACI matrix:
  • Names and contact details;
  • Area of Responsibility;
  • For each task whether they are Responsible, Accountable, Consulted or Informed.

- The work shall be conducted in close collaboration between the Contractors and NCI Agency project manager as described below:

  • Stakeholder Main Role(s):
    • NCIA PM: Project lead and main stakeholder;
    • OCIO PM: Monitoring, controlling and acceptance of service delivery;
    • Contractor: Providing services and deliverables as identified above.

Skills, Knowledge, Experience Required:

Mandatory:

  • It is mandatory to have the candidate be in possession of a NATO SECRET security clearance to facilitate follow-on engagements and coordination at NATO venues;
  • The services under this SOW must be accomplished by one resource. The resource will be part of the ACPV Programme Management Functions Team.
  • The following demonstrated skills, knowledge and experience are required:
    • Experience (proven record) in collaborating with industry and international organizations on IT-Service based projects and programmes management activities in general and, desirably experience in at least one 'ACPV like' functional/technical area;
    • Experience (proven record) in enterprise risk management plan and risk log;
    • Understanding of recent emerging technological trends and challenges in ACPV area;
    • Expert technical knowledge of strategic organizational change management;
    • Experience (proven record) with strategic planning, change roadmaps and change implementation including progress measurement and reporting;
    • Strong analytical and research skills with the ability to collect, analyse and interpret large quantity of data from different sources;
    • Strong analytical skills to assess and describe complex problems with multiple variables and develop adequate concepts and solutions;
    • Expert communication and writing skills in English with the ability to develop and present complex concepts in a clear and succinct way;
    • Strong skills in the creation of information sharing mechanisms including SharePoint and portals;
    • Excellent writing skills to produce high-quality reports and deliverables, including presentation of results at meetings;
    • Ability to build relationships and communicate with a variety of stakeholders including C-Suite, Technical and Non-Technical.

The candidate should also ideally have knowledge and experience in the following areas:

  • Experience in working with NATO;
  • Experience of working with NATO Communications and Information Agency;
  • Experience of working with national Defence or Government entities.
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