Voucher Examiner

il y a 2 semaines


Bruxelles, Région de Bruxelles, Belgique US Embassy Brussels Temps plein

Overview

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency: For USEFM - FP is 08. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources

Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.

If the candidate meets all of the onboarding criteria they could start working as of immediately. Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Indefinite subject to successful completion of initial one-year contract. Marketing Statement:

We encourage you to read and understand the before you apply.

Summary:

The work schedule for this position is Full Time (38 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

If the candidate meets all of the onboarding criteria they could start working as of immediately.

Supervisory Position: No Relocation Expenses Reimbursed: No

Duties

Job holder maintains a portfolio of Vouchers (invoice payments). Acts as main Accounts Receivable responsible for promptly recording, communicating and following up U.S. Government Debt Collections (i.e. employee receivables, vendor refunds, VAT refunds...). Job holder acts as Office Assistant for the Financial Management Officer, Financial Specialist, and the entire Financial Office.

Voucher Examining

The incumbent will be assigned a portfolio of payments for which he/she will be responsible and will take all necessary steps to ensure that payments are proper, legal, and correct. These payments cover a wide range of contracts of various complexities. Analyzes, audits, and submits vouchers to Post Support Unit for payment and performs vouchering duties for one-time payments to international organizations and other urgent/complicated requests for processing at post. Reviews all invoices or requests for payment against applicable contracts, purchase order or other supporting documents to ascertain whether all terms and conditions have been met.

Accounts Receivable

Maintains the Accounts Receivable Database based on information received from the different sections (such as housing and warehouse for property damages, etc.) and follows up on all receivables, such as language training, Outstanding Travel Advances, Home/Office transportation, personal telephone bills, medical claims, etc., in order to ensure collection in due time.

Office Manager

Plays a key role managing office logistics and ensures that financial activities run efficiently by assisting FMO and FMC staff with planning and organizing meetings. Ensures adequate supplies and equipment for the office. Coordinates maintenance & repair of floor logistics and arranges for replacement of failed equipment. Handles Procurement requests for the office and reviews/approves delivery of items. Is responsible for accurate completion of the team's Time & Attendance. Prepares reports and assembles documents—information for post inspections or audits by other agencies. Projects mentioned above are only examples but illustrate the diversified background, capabilities and types of assignments expected of incumbent.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum three years progressively responsible work in an administrative function.

JOB KNOWLEDGE: Incumbent must quickly become knowledgeable of 3 FAM, 4 FAM, 6 FAM, Standardized Regulations, grants, RFMS and COAST, ILMS and Ariba. Incumbent must have a very good understanding of various agencies fiscal coding structures to enable him/her to use the proper fiscal data for each transaction.

Education Requirements:

At least 2 years of post-secondary education is required.

Evaluations:

LANGUAGE: Fluency in English. Fluency in French or Dutch combined with the good working knowledge in the other language. This may be tested.

SKILLS AND ABILITIES: Must possess good organizational and analytical skills. Incumbent must have a high level of interpersonal skills and a customer-oriented attitude, including a facility in relating to customers. Must be flexible and adaptive to changing priorities. Incumbent must be meticulous in record keeping and have the ability to properly maintain Accounts Receivable and Voucher files and must be able to think, act, plan and write in conformance with the USG regulations. As payment vouchers related to medicals and contracts often involve complex procedures and problems, incumbent must have the ability to use discretion and sound judgment based on a comprehensive understanding of all pertinent regulations, GAO decisions, and applicable precedents.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications. All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.

Benefits and Other Info

Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, etc.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran* AEFM / USEFM FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following .


  • Voucher Examiner

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique AMERIKAANSE AMBASSADE Temps plein

    FunctieomschrijvingThe U.S. Embassy in Brussels is looking for a Voucher Examiner to join the Financial Management Center team.Profiel**EDUCATION**: 2 years of post-secondary education.**EXPERIENCE**:This position requires one yearof progressively responsible work in finance or administrative environment (trainee level)This position requires two years of...

  • Voucher Examiner

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 08. Actual FP salary determined by Washington D.C.All Interested Applicants / All SourcesPost policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance Required:Public Trust - Background...


  • Bruxelles, Région de Bruxelles, Belgique U.S. Embassy Brussels Temps plein

    The U.S. Embassy in Brussels is looking for a Voucher Examiner to join the Financial Management Center team.Job holder maintains a portfolio of Vouchers (invoice payments). Acts as main Accounts Receivable responsible for promptly recording, communicating and following up U.S. Government Debt Collections. Acts as Office Management Assistant.Dynamic and...


  • Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 06. Actual FP salary determined by Washington D.C.Employees of Mission and USEFMs EFMs or MOHsPost policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance Required:Public Trust -...

  • Beheerder Hospitalisatie Temp

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique Axis Temps plein

    Description You listen to the clients and collect all documents necessary to accept a medical declaration, in accordance with the contract entered into; You obtain additional information from consulting physicians and request additional examinations if necessary; You consult with other departments internally to ensure smooth payment of accepted claims;-...

  • HR Officer

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique 2575 GG Belgium N.V. Temps plein

    We're looking for motivated, engaged people to help make everyone's journeys better. HR Generalist (M/V/X) What are your main duties and responsibilities? To respond to the employees regarding various questions, monitor absences, co-organize L&D, selection and recruitment, manage access badges, medical examinations, work accidents, ... • Selection...

  • Management Assistant

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique Axis Temps plein

    As a management assistant, do you want to contribute to financial sector confidence and consumer protection? Our client is looking for management assistant for their Enforcement service. This service examines files with indications of violations for which an administrative sanction may be imposed.DescriptionAs a member of the management assistant team, you...

  • Claims Manager Auto and Home

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique Axis Temps plein

    For our client, a leader in the insurance sector, we are looking for a professional to fill the position of Home and Auto Claims Manager. As a Claims Manager, you will occupy a central position in incident management, playing an essential role in policyholder satisfaction.Description You examine home and auto claims with a personalized approach,...


  • Bruxelles, Région de Bruxelles, Belgique Axis Temps plein

    Our client, active in the banking industry, is looking for a Junior Analyst KYC/KYT Corporate & Public Banking.Description You verify the quality of the data relating to these customers in the internal systems; You participate in the analysis and the decision to examine these counterparties in the light of sanctions, links with the country watch list,...

  • Legal Advisor

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique Axis Temps plein

    As a Disciplinary Lawyer, you will be part of a pioneering team offering a wide range of services and tailored solutions. Clients turn to them for legal advice, software support, practice management advice and HR solutions.Description You will contribute to the development of the new disciplinary auditorate:You will accompany this project in its entirety in...


  • Bruxelles, Région de Bruxelles, Belgique European Union of Medical Specialists (UEMS) Temps plein

    Administrative Officer for UEMS Specialist BodiesAre you interested in working for a European organization? Are you passionate about the medical sector and patient treatment and safety?The European Union of Medical Specialists (UEMS) is a non-governmental organization representing more than 1.6 million medical specialist doctors in Europe and beyond. The...


  • Bruxelles, Région de Bruxelles, Belgique British School of Brussels Temps plein

    Please make sure to use an up to date, modern browser such as Chrome, Firefox or Edge or you may encounter technical issues with the below form. BSB is a not for profit, inclusive independent international school comprising 1,350 students from approximately 70 countries. Located in the parkland of Tervuren, we enjoy world class facilities set within an...

  • Spoorwerker

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique Infrabel Temps plein

    Role and ResponsibilitiesJob DescriptionAs a railway worker for our maintenance works, you will be responsible for:Inspecting, maintaining, and repairing tracks, sleepers, switches, crossings, and the railway environment.Utilizing specialized tools such as drilling, milling, sawing, and fastening machines.As a railway worker for our renewal works:Assisting...


  • Bruxelles, Région de Bruxelles, Belgique European Union of Medical Specialists (UEMS) Temps plein

    Are you interested in working for a European organization? Are you passionate about the medical sector and patient treatment and safety?The European Union of Medical Specialists (UEMS) is a non-governmental organization representing more than 1.6 million medical specialist doctors in Europe and beyond. The UEMS primary function is the support and political...

  • Financial Assistant

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique Embassy Brussels Temps plein

    Hiring Path: Open to the publicWho May Apply/Clarification From the Agency:For USEFM - FP is 08. Actual FP salary determined by Washington D.C.All Interested Applicants / All SourcesPost policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.Security Clearance Required:Public Trust - Background...

  • Management Support Officer

    il y a 2 semaines


    Bruxelles, Région de Bruxelles, Belgique HR talents Temps plein

    Introductie:Our client is Japan's largest bank and one of the world's largest, with offices throughout Japan and in 40 other countries.Jobomschrijving:The Management Support Officer supports the Deputy Head of Belgium by providing a full range of HR services to the employees in Brussels Branch, using initiative to resolve queries and processes in an accurate...


  • Bruxelles, Région de Bruxelles, Belgique CONCORD Europe Temps plein

    ABOUT CONCORDCONCORD is the European Confederation of NGOs working on sustainable developmentand international cooperation. With the support of our 58 members, our Confederation, representing over 2600 NGOs, is the main interlocutor with the EU institutions on sustainable development policy and international cooperation.We work together to ensure that...


  • Bruxelles, Région de Bruxelles, Belgique KU Leuven Temps plein

    Speculative Architecture and Post-Digital Media Ecologies requires an outstanding candidate that is passionate about architecture in contemporary visual culture, digital design tools, critical making, narrative and computational media, driven by strong design and artistic sensibilities combined with an eagerness to learn hands on and critical understanding...

  • Voucher Examiner

    il y a 4 semaines


    Bruxelles, Belgique American Embassy Temps plein

    Diplomatic Mission Job description The US Embassy in Brussels is looking for a Voucher Examiner to join the Financial Management Center team. Job holder maintains a portfolio of Vouchers (invoice payments). Acts as main Accounts Receivable responsible for promptly recording, communicating and following up USGovernment Debt Collections (ie employee...

  • Voucher Examiner

    il y a 4 semaines


    Bruxelles, Belgique American Embassy Temps plein

    Diplomatic Mission Job description The US Embassy in Brussels is looking for a Voucher Examiner to join the Financial Management Center team. Job holder maintains a portfolio of Vouchers (invoice payments). Acts as main Accounts Receivable responsible for promptly recording, communicating and following up USGovernment Debt Collections (ie employee...

  • Voucher Examiner

    il y a 4 semaines


    Bruxelles, Belgique American Embassy Temps plein

    Diplomatic Mission Job description The US Embassy in Brussels is looking for a Voucher Examiner to join the Financial Management Center team. Job holder maintains a portfolio of Vouchers (invoice payments). Acts as main Accounts Receivable responsible for promptly recording, communicating and following up USGovernment Debt Collections (ie employee...

  • Voucher Examiner

    il y a 4 semaines


    Bruxelles, Belgique American Embassy Temps plein

    Diplomatic Mission Job description The US Embassy in Brussels is looking for a Voucher Examiner to join the Financial Management Center team. Job holder maintains a portfolio of Vouchers (invoice payments). Acts as main Accounts Receivable responsible for promptly recording, communicating and following up USGovernment Debt Collections (ie employee...


  • Bruxelles Etterbeek, Belgique MUFG Bank (Europe)N.V. Temps plein

    Main responsibilities are in the area of Branch's administrative assistance (mainly financial) with involvement in communication to local authorities and vendors as well as general affairs tasks in accordance with predetermined procedures and standards under appropriate guidance. - Reconciliation of all suspense accounts. - Manage the facilities equipment...

  • Support Office Manager

    il y a 2 semaines


    Bruxelles Etterbeek, Belgique MUFG Bank (Europe)N.V. Temps plein

    Main responsibilities are in the area of Branch's administrative assistance with involvement in communication to local authorities and vendors as well as general affairs tasks in accordance with predetermined procedures and standards under appropriate guidance. - Reconciliation of all suspense accounts. - Manage the facilities equipment inventory and...

  • Legal Expert

    il y a 4 semaines


    Bruxelles Etterbeek, Belgique Axis Temps plein

    **Description** - You will manage claims files in BA Professional Liability (primarily), BA Commercialization and BA Directors from A to Z and determine their direction ; - You examine the files and study the liability issues ; - You will communicate the assumption of liability and justify your decision with respect to each party involved (our insureds, the...

  • Experienced HR Officer

    il y a 2 semaines


    Bruxelles Anderlecht, Belgique Speos Temps plein

    **Responsibilities** As **HR Officer**, your responsibilities will include: - Providing **administrative and operational follow-up **for all aspects of personnel management: preparing for staff arrivals and departures (contracts, addenda, social and administrative documents, registrations, access management, etc.), contract changes, medical examinations,...