Project Manager

il y a 1 semaine


Bruxelles, Région de Bruxelles, Belgique AlmavivA de Belgique Temps plein
ICS2 Trans-European Coordination - project management

Scope of the services to be provided


ICS2 is a large-scale EU information system supporting lodging of the Entry Summary Declarations (advance cargo information) to customs, customs safety and security risk analysis, arrival of means of transport, presentation of goods to customs authorities and control of goods by the customs authorities.

The implementation of the new system, new requirements and related business and risk management processes is executed in three operational releases (15 March 2021, 1 March 2023, and 1 March 2024).


IT Project Management service provides advice, guidance, consultancy and assistance to the responsible official(s) in regard to management of one or more projects and the related project plans, mainly in relation to the UCC IT implementation.

The Unit applies a flexible approach with respect to work organisation, within the normal constraints of the work. Work in the Unit is based on teamwork and cooperation.

Besides the service support described below, services may also be requested in relation to the activity of other sectors in the Unit and the Directorate as well as horizontal project teams.

Service support is necessary for ICS2 project Trans-European Coordination team in Unit B1 as follows:

  • Coordinate activities with various stakeholders of the ICS2 project (representatives of national customs administrations (NCA), trade associations, project groups, DG TAXUD business and IT teams, subcontractors teams, etc.);
  • Coordinate activities regarding the National Project Plans of Release and Release ;
  • Track NCAs and Economic Operators (EO) readiness for production of Release 2 and Release 3;
  • Conduct surveys with NCA an EO stakeholders of the ICS2 project;
  • Produce, contribute to and coordinate planning and preparation of materials with all stakeholders for the ICS2 TES coordination meetings, ECCG and other strategic meetings and workshops, including follow up to the feedback;
  • Coordinate planning and preparation of other meetings with NCAs and EOs;
  • Contribute to delivering training strategy/plan, organise and coordinate the execution of the training sessions, followup delivery of training activities. prepare and review training materials;
  • Contribute to delivering communication strategy/plan, followup delivery of communication activities, prepare and review communication materials;
  • Support communication and coordination of ICS2 knowledge base and the updates of ICS2 FAQ;
  • Contribute to synchronization of ICS2 planning and monitoring within its different delivery strands (Business transformation
  • Business processes and Risk management, IT delivery, TES Coordination);
  • Contribute to reporting on the status of project activities (tasks progress, plan, actions, risks, issues, decisions, changes, etc.) within DG TAXUD and/or with NCAs or other partners;
  • Manage ICS2 information in PICS and CIRCABC platform for NCAs and Economic Operators;
  • Manage and coordinate activities for ICS2 Europa page.
  • Understand the ICS2 business processes and provide content input to the ICS2 business implementation material.
  • Understand, define and manage horizontal activities and tasks;
  • Structure the information in ways that are appropriate to the target audience;
  • Escalate issues, in particular the ones with potential impacts on time or resources;
  • Provide suggestions for service or methodology improvements;
  • Participate in meetings with DG TAXUD, contractors, NCAs and/or other partners.


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