Executive Operations Coordinator

il y a 1 semaine

Gent, Flandre, Belgique Silverfin Temps plein

Silverfin


Silverfin is a cloud first solution that enables accountants to streamline significant parts of their workload and spend more time on value adding activities.


Silverfin solves a very real problem: it automates a large chunk of the repetitive tasks that people working in financial services spend their time on and improves communication with their customers.


Recognised as an industry leader, we have picked up many accolades, including in 2021 winning Deloitte Belgium's Technology Fast 50 award for most sustainable growth - an award given to the company with the best percentage growth over the last four years.

Our headquarters is in Gent Belgium, from where we have successfully launched activities in BeNeLux and the UK.

From these offices, we're serving a strongly growing client base, including the big 4, in 15 countries with 180+ colleagues.

At Silverfin, we're an equal opportunity employer and value diversity at our company.

We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.


  • We're committed to elevating talent by creating an environment where we can all thrive together. So if you think you have what it takes, but don't necessarily check every single box, please consider applying. We'd love to hear how you might contribute to our mission and our team.

Your role
We have an exciting opportunity for an integer, ambitious and self-starting multi-tasker to join our fast-paced international SaaS business.

As our Executive Operations Coordinator, you'll be partnering closely with our CEO and Chief of Staff and support them in their daily activities.


This position will provide a wide range of not only administrative support, but also communication and interaction with our senior-level leaders, as well as organizing activities, managing social media networks, and customer or partner interactions for the CEO and Leadership team.


You'll be acting as a "gatekeeper" to the CEO, helping to ensure that her day-to-day operations run smoothly and efficiently.

In addition, you will also act as a sparring partner to test, work out and visualize new ideas. You will need to understand deeply how our CEO works and will hopefully learn a lot from her.

Supported by our Chief of Staff, this role will allow you to build relationships across the business and you get to know the different parts of the Silverfin team and platform.


The role will suit you if you can hit the ground running, navigate your way around ad hoc demands and priorities against day-to-day duties, and requires a 'getting things done' attitude.


  • In this role you will report directly to the Chief of Staff.

Administration, planning and communication:

  • Schedule appointments and provide calendar management, including troubleshooting conflicts, to ensure smooth running of our CEO's daily appointments
  • Making sure the CEO is informed and aware of upcoming commitments.
  • Schedule 1 on 1 meetings, Leadership team meetings, Board meetings, Off site meetings, Town Halls, etc. and ensure practical organization (meeting room reservation, set up video conferencing, arrange lunch, etc.) in coordination with the Chief of Staff
  • Ensure that the executive leadership is informed of priorities, deadlines, and challenges.
  • Planning and organization of various projects, events, dinners, catering, etc. in close collaboration with other departments
  • Make travel arrangements
  • Hospitality: ensure that relational gifts are arranged and handed over properly and in time

Coordinating external relations:

  • Prioritize client and business visits, phone/video calls and communication
  • Welcome visitors, providing a professional representation for the company
  • Keep a close eye on the Marketing calendar: ensure attendance, making sure the CEO is informed of specific requests or expectations, e.g. keynote, speech, etc.
  • Acting as a filter to our CEO's Social Media networks, and ensuring she's informed of relevant topics and content.

Sparring partner CEO and Chief of Staff:

  • Provide support to our CEO and Chief of Staff by structuring visualizing new ideas or initial concepts

What will support your success?:

  • Bachelor or Master
  • Work experience in a support or operational role is relevant, but not strictly necessary. This could be a unique opportunity for an ambitious graduate to start a career at a high level within the company and learning to know all parts of it
  • Organizational skills: organization and prioritization are the core elements of this role. You must know how to keep your work organized
  • Excellent communication skills in English, both verbal and written
  • Problem solving: determine which tasks are the most important, and swiftly make decisions for which issues your CEO needs to be involved or not
  • Collaboration: close collaboration with CEO, Chief of Staff and other teams is crucial
  • Networking skills: online a

  • Executive Operations Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Silverfin Temps plein

    Who we are?Silverfin is a cloud first solution that enables accountants to streamline significant parts of their workload and spend more time on value adding activities.Silverfin solves a very real problem: it automates a large chunk of the repetitive tasks that people working in financial services spend their time on and improve communication with their...

  • Operations Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Client of Manpower Temps plein

    Vast Contract – Regio GentOperations Coordinator EnvironmentBeschik je over een diploma in ingenieurswetenschappen? Heb je minstens 4 jaar ervaring in een productieomgeving? Ben je geïnteresseerd in milieu? Ben je analytisch, stressbestendig en heb je leidinggevende capaciteiten? Blijf dan zeker verder lezen.Onze partner zoekt een Operations Coordinator...

  • Operations Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Sonac Temps plein

    Darling Ingredients is een internationaal bedrijf die FOOD / FEED / FUEL maakt door de natuur een tweede leven te geven. De kernactiviteit van het bedrijf ligt in de innovatieve en duurzame verwerking van specifieke organische reststromen en dierlijke bijproducten met het doel om hieraan toegevoegde waarde te geven. De eindproducten worden ingezet als...

  • operations coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique IRIS Temps plein

    Intrductie Ben je op zoek naar een nieuwe uitdaging? Jij hebt enige ervaring als leidinggevende in de schoonmaaksector ? Wil je een gedreven team van arbeiders aansturen? Wil je aan de slag in een werkomgeving waarin jij met jouw entrepreneurship iedere dag een toegevoegde waarde zal zijn? Heb je JA op deze vragen geantwoord? PERFECT, jij bent de persoon die...

  • Hub Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Just Eat Takeaway Temps plein

    Hungry for a challenge?:Our mission? To empower every food moment around the world, whether it's through customer service, coding or couriers.About this role:The Hub Coordinator ensures smooth execution of operational responsibilities within our Scoober Hubs, supervised by the City Operation Manager and Senior Courier Coordinator. The Hub Coordinator has...

  • Logistics Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Volvo Group Temps plein

    BelgiumPosition DescriptionIntroduction With passion for customer success and strong focus on service sales for the Volvo Group, we in Service Market Logistics are Proud to Deliver and believe in making a difference for people every day. Service Market Logistics serves all Volvo Group brands and business areas including Volvo & Renault Trucks, Penta and...

  • Marketing Operations Executive

    il y a 1 semaine

    Gent, Flandre, Belgique Silverfin Temps plein

    Who we are?Silverfin is a cloud first solution that enables accountants to streamline significant parts of their workload and spend more time on value adding activities.Silverfin solves a very real problem: it automates a large chunk of the repetitive tasks that people working in financial services spend their time on and improve communication with their...

  • Senior Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Vlerick Business School Temps plein

    **Are you passionate about developing and maintaining relationships? Are you a fluent networker and do you have strong affinity with the accounting & finance domain? Let's talkSENIOR COORDINATOR ACCOUNTING & FINANCE**Vlerick Business School is a triple-accredited, top-ranked international business school at the heart of Europe - with a solid scientific...

  • Logistics Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Volvo Group Temps plein

    BelgiumPosition DescriptionIntroductionAs a logistics Coordinator at Service Market Logistics, part of the Volvo Group, you work together with our service centers and several business areas to serve our dealers from different brands and to manage the service parts availability and distribution. Here, we make sure that our customer gets the right parts within...

  • Transport Products Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Volvo Group Temps plein

    BelgiumPosition DescriptionIntroductionYour new team belongs toProduction Logistics, which is a part of Group Truck Operations (GTO). We are an organization of approximately 650 employees, globally connected to deliver logistics solutions with world class operational excellence. We ensure that transportation is purchased, packaging is made available at our...

  • Senior Vice President of Growth Operations

    il y a 1 semaine

    Gent, Flandre, Belgique Transparent Intelligence Temps plein

    At Lighthouse (formerly OTA Insight), we're on a mission to reimagine commercial strategy for the hospitality industry. Our commercial platform simplifies data, transforming complexity into confidence with actionable market insights, business intelligence, and pricing tools that maximize revenue.We successfully raised 80 million in series of B funding, we...

  • Account Executive

    il y a 1 semaine

    Gent, Flandre, Belgique Deliverect Temps plein

    Who are we?Deliverect is a global SaaS unicorn that's on a mission to help restaurants, dark kitchens, and food chains thrive. We simplify online order management to help them move faster so they can serve even more delicious food to their customers.With over 300 million orders completed through our platform, we aim to be the backbone of on-demand food....

  • Warehouse coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique AGO Jobs & HR Temps plein

    Je zoekt een toffe job? Tijdelijk of (optie) vast? Als arbeider of bediende? Kom dan zeker langs in een van onze 80 kantoren of surf naar Wij hebben meer dan 3500 openstaande vacatures voor jou en helpen jou graag een job te vinden die bij jou past. Choose life, choose work, choose AGO Functieomschrijving Voor onze klant in Gent zijn we op zoek naar een...

  • Facility Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Agfa Temps plein

    Agfa HealthCare, is a division of the Agfa-Gevaert Group which is headquartered in Mortsel, Belgium and traded on Euronext Brussels (AGFB). At Agfa HealthCare, we support healthcare professionals across the globe to transform the delivery of care. Our focus is 100% on providing best-of-suite Imaging IT software solutions that enable secure, effective and...

  • Operations Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Unique Temps plein

    Omschrijving: Je ondersteunt het operations en terminal managementteam in hun dagelijkse taken. Je bent voornamelijk verantwoordelijk voor uitvoeren van administratieve taken en operationele opvolging met betrekking tot de werkzaamheden die uitgevoerd worden door de Ferry afdeling.Registratie van uitgevoerde taken op de terminal;Opstellen en verdelen van...

  • Operations Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique DFDS Belgium Temps plein

    Ben je een administratieve duizendpoot? En heb je daarenboven uitstekende communicatieve skills?Dan zijn wij op zoek naar jouKom DFDS versterken als Customer Service Administrator voor onze Ferry afdeling.**Be part of the movement - and play your part****Takenpakket**:Je ondersteunt het operations en terminal managementteam in hun dagelijkse taken. Je bent...

  • Field Marketing Executive

    il y a 1 semaine

    Gent, Flandre, Belgique Silverfin Temps plein

    Due to pregnancy and increased demand in the current Marketing team, we're looking for a Field Marketing Executive who can support the marketing team with Benelux marketing & event activities. The location of work is the Silverfin office in Ghent, while sometimes coordinating events (during office hours) outside the office. We provide a temporary contract,...

  • M&a and Integration Tech Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique team Global Temps plein

    The BusinessYour opportunity has an ambitious roadmap of acquisitions in the upcoming years, and will aim at properly integrating these acquisitions into the organisation and technical architectures. This is why opens a new position of M&A & Integration Tech Coordinator.Reporting into the Head of M&A(Technology), the Tech Coordinator is ensuring that M&A...

  • Service Center Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Volvo Group Temps plein

    BelgiumPosition DescriptionIntroductionService Market Logistics (SML) is part of Volvo Group Trucks Operations (GTO). We have 5300 employees on more than 60 locations world-wide. Our job is to design, manage and optimize the Service Market supply chain for all Volvo Group brands. This includes making sure that spare parts are distributed from supplier...

  • DX/VRV Service Coordinator

    il y a 1 semaine

    Gent, Flandre, Belgique Daikin Industries Temps plein

    DX/VRV Service Coordinator Entity: Daikin Middle East Job Category: Customer Care and Technical Service Location: QA Job Requisition ID: 1454 Daikin Middle East & Africa (DAME) is a subsidiary of Daikin Industries Limited, a Japanese outstanding company and worldwide the biggest developer, producer and supplier of HVAC-R (heating, ventilation, air...