Proposal Coordinator

il y a 1 semaine

Bruxelles, Région de Bruxelles, Belgique Tipik Communication Agency Temps plein
Tendering

  • Proposal Coordinator / Recruitment
Proposal Coordinator
Tipik is an end-to-end communication agency with headquarters in Brussels and offices across Europe. It
provides communication services to public institutions and international organisations, most notably the
European Union institutions.

What does this mean?
We craft communication strategies, conceive and roll out large-scale communication campaigns through
various communication channels such as social media platforms, or even on TV or out of home advertising,
small or big events and much more. You might have already seen our work in newspapers, on TV, on social
media channels or even when walking through the streets of your city.

Driven by a company philosophy based on strong human values and professional drive and excellence, we
encourage initiatives and empower people to grow and develop their skills. When working with us, you'll
make an impact by working with top-level clients in demanding and complex environments, and by
collaborating with teams of high-level communication experts.

We are seeking a highly motivated
Proposal Coordinator to join our growing Tendering team.

Role
As Proposal Coordinator, you will support the Proposal Managers in the preparation of proposals that are
developed on time, within budget, and in compliance with the tendering requirements.

Responsibilities

In this role, you will be responsible to:

  • Assisting the Proposal Manager in all tasks related to development of a proposal, including but not

limited to:
o Researching and gathering information to support proposal development

  • Developing a proposal schedule and booking resources.
  • Coordinating the production, reproduction, and binding/packaging of latest draft proposal,
final master proposal, and all hard/soft copies

  • Consolidating content from contributors into the required format and flag gaps to Proposal
Manager

  • Reading and understanding client tender specifications and documentation, deadlines and
submission requirements

  • Occasionally contributing to the written proposal both in terms of content and

- presentation (layout)
  • Leading the preparation of the administrative proposals;
  • Keeping the proposal repository library uptodate and ensure all materials are correctly
- documented (CVs, References, );
  • Other reasonable and normal duties associated with the Proposal Coordinator position.
1

Tendering

  • Proposal Coordinator / Recruitment

Required Profile

Mandatory requirements:

  • Minimum 3 years of experience in proposal preparation;
  • Bachelor's degree;
  • Advanced knowledge of MS Office Suite (especially MS Word, MS Excel and MS PowerPoint)
  • Near native level written and spoken English, fluency in other languages is an asset.

Other desired qualifications:

  • Experience in proposal preparation for the EU Institutions
  • Familiarity with proposal management industry standards and/or best practices such as the
Association of Proposal Management Professionals' (APMP) body of knowledge;

  • BA degree or professional experience in marketing and communications or the European Union.

Skills:

  • Leadership skills including assertiveness;
  • Strong reasoning and problemsolving skills;
  • Ability to simultaneously manage multiple tasks;
  • Strong time management / prioritisation skills;
  • Excellent attention to detail;
  • Strong organisational skills;
  • Highly motivated, with a flexible and adaptable approach to work;
  • Ability to work quickly and efficiently under pressure and meet deadlines.

What we offer

  • A fulltime longterm position.
  • A collaborative culture based on trust, honesty and hard work.
  • An environment that gives staff the opportunity to take initiatives and grow.
  • A team of colleagues with a high level of expertise in all communication services.
  • A flexible work environment for a healthy worklife balance.
  • A competitive salary package including benefits.
  • Training learning opportunities.
  • Workplace services such as sport classes, laundry, car cleaning and canteen.
  • A workplace close to the EU institutions and public transport.

How to apply
2

Tendering

  • Proposal Coordinator / Recruitment

GDPR
Tipik Communication Agency is committed to protecting your privacy. We will always keep your personal data
safe and will aim to comply with applicable data protection legislation, including the EU General Data
Protection Regulation 2016/679 and the Belgian data privacy act of 8 December 1992 (FR/NL).

strictly confidential in accordance with our data protection policy. It may only be shared with other entities
from the Sword group in the European Union.

Please also note we will save your CV in our database for a maximum of 2 years so we can contact you again
should an opportunity arise for you. If you would like us to erase your data, please let us know when applying

3

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