Portfolio Management Assistant

il y a 1 semaine

Brainel'Alleud, Wallonie, Belgique Enterpryze Consulting Ltd. Temps plein
**Portfolio Management Assistant
-
Working Location:Braine - l'Alleud, Belgium**-
Security Clearance: NATO Secret**-
Language:High proficiency level in English language

**EXPERIENCE AND EDUCATION:
**Essential Qualifications/Experience: - Higher vocational training in a relevant discipline with 3 years post related experience, or a secondary educational qualification with 5 years post-related experience

  • Previous experience in project, portfolio and programme management (P3M) area
  • Expert knowledge in MS Excel incl. Pivot, connections to external data sources and Macros
  • Strong expertise in MS PowerPoint
  • Advanced knowledge of SharePoint
  • Sound knowledge and experience in the use of other Microsoft office products (e.g. Word, Access, OneNote, etc.)
  • Experience in roles requiring the ability to translate technical updates into storytelling fit for the PMO activities

Desirable Qualifications/Experience:

  • A recognised formal Project Management qualification, such as PRINCE2 or PMP and / or ITIL Intermediate Level Certification
  • A recognised SharePoint training
  • Prior experience of working in an international environment comprising both military and civilian elements
  • Knowledge of NATO responsibilities and organization, including ACO and ACT

DUTIES/ROLE:

  • Provide direct first level support to NIMSC Managers (mainly PMs
  • Project Managers, SDMs
  • Service Delivery Managers and RMs
  • Resource Managers) in the use of project management methods, toolset, processes and procedures in accordance with NATO and Agency guidelines / directives
  • Provide Business Tools (e.g. ServiceNow, Business Intelligence, APRM
  • Agency Project and Resource Management, TAS
  • Time Account System) support to NIMSC Managers and assist with project/service/resource planning, resource allocation and project maintenance to ensure NIMSC Managers meet their commitments, stay within agreed tolerances and contribute to business goals
  • Provide guidance and mentoring to NIMSC Managers on project and resource management processes
  • Assist in continuously reviewing and improving NIMSC PMO related processes; assist in managing and provide monitoring, reporting and maintenance on agreed project/service/resource Key Performance Indicators (KPIs) and inform NIMSC Managers on any recognized anomalies and assist in taking corrective actions
  • Prepare, participate, carry out and record/document the NIMSC Project Board and other project management related activities
  • Assist in preparing and managing the NIMSC Business Execution and Change (BEC) Board and providing support in the process activities
  • Assist NIMSC Managers with project/service/resource reporting and documentation through quality review of Management Artefacts in the remit of PMO
  • Act as focal point for Business Tools issues, including the support in preparing, reviewing and validating relevant Business Tools reports for NIMSC Head PMO, NIMSC Head RPM and NIMSC Chief
  • Assist in timely completion of time booking within NIMSC; collate and analyse data; followup any recognized anomalies
  • Assist with project scoping, timelines and financial issues and queries
  • Assist in monitoring resource allocation to projects and services and support Resource Managers in resolving identified issues
  • Provide support in management and maintenance of NIMSC business portfolio
  • Prepare and collect all necessary information for the regular reporting to internal and external stakeholders
  • Assist the management and preparation of business planning, financial forecasting, risk/issue management and activities specific to project phases and/or NCI Agency planning and reporting cycle
  • Liaising with NIMSC Managers and other functional roles in the Agency to ensure correct execution of Agency's exception, closure and other project / service processes

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