Staff Assistant

NATO - North Atlantic Treaty Organisation

Job Description - Staff Assistant (NAEW capability) (261692)

Staff Assistant (NAEW capability) - 261692

Schedule

Full-time

Application Deadline

19-Nov-2026, 10:59:00 PM

Salary (Pay Basis)

Grade NATO Grade G10

Description

1. Post context

Supreme Headquarters Allied Powers Europe (SHAPE) provides an integrated Strategic Effects framework, employing a multi-domain and multi-region focus to create a 360-degree approach, with the flexibility to enable, upon direction, a seamless transition from Baseline Activities and Current Operations (BACO) up to the Maximum Level of Effort (MLE). SHAPE supports SACEUR in fulfilling his terms of reference, as directed by the North Atlantic Council.

The Requirements Development Section (DEV) develops, updates, identifies and manages cross-functional and cross-domain operational requirements on C2 systems and related interoperability aspects, and support participation in the governance structures, various working groups and related fora.

This post contributes to the DEV Section by coordinating the NATO Airborne Early Warning (NAEW) transition from the current NATO E-3A (NE-3A) based capability to the upcoming initial Alliance Future Surveillance and Control (iAFSC) capability under NATO 2030. It shall be the link between ACO and iAFSC Support Partnership Committee (SPC), NAPMO, NSPA and related NATO HQ’s agencies and as such coordinating ACO’s operational transition to the upcoming Initial Alliance Future Surveillance Control (iAFSC) capability.

2. Principal Duties

• Serve as the Division’s office manager and coordinator in support of all information and communication related matters, including arranging meetings, launching and monitoring taskers, and as a focal point for all the administrative matters for the purposes of iAFSC Transition Working Group.
• Participates in all iAFSC Transition Working Group related meetings, acting as the iAFSC TWG Secreteriat.
• Serves as the Transition Working Group Information Knowledge Management and Office Coordinator during its expansion of personnel and office space.
• Provides functional administration of the Transition Working Group document management, tasker, portal, and other IKM collaboration systems.
• Provides full administrative support for meetings, to include preparation of support documents, briefings and reference material, coordination of attendance and protocol requirements, preparing minutes and records of decision for approval.
• Proof reads documents, files, reproduce and routes correspondence
• Establishes and maintains Information Management (IM) Architecture, as part of iAFSC Transition Working Group.
• Assists with SWHQ’s information management, establishing and then maintaining the SWHQ's document library ensuring that the correct file structures are issued. Identifies and troubles systems malfunctions.
• Responsible for developing principles and guidance for the establishment and coordination of human knowledge networks.
• Maintains the records, rosters and other related items, reproducing and routing documents and incoming/outgoing email as directed by the FD C2SOUS BH and the Initial Alliance Future Surveillance Control (iAFSC) Transition Working Group Chairperson.
• Monitors and Action SHAPE taskers.
• Designated Travel Clerk.
• Undertakes additional duties as part of the team as directed or assigned.

3. Special Requirements and Additional Duties

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.

The incumbent may be required to undertake TDY assignments both within and without NATO’s boundaries and be willing to work unsocial hours.

The work is normally performed in a Normal NATO office working environment.

Normal Working Conditions apply.

The risk of injury is categorised as No risk / risk might increase when deployed.

4. Essential Qualifications

a. Professional/Experience

• Minimum of two years’ experience working as a Coordinator at a strategic level in an international/national organization;
• Ability to present information in a clear and logical manner both in writing and by other means with extreme accuracy and attention to detail.
• Ability to initiate and conduct liaison with stakeholders in an international environment comprising military and/or civilian elements.
• Experience working in an environment with a high-volume workload and a flexible, service-minded attitude and ability to take initiative.
• Demonstrable experience with Microsoft Office applications in a work context.

b. Education/Training

• Higher S