Classified Document and Information Management Assistant

Classified Document and Information Management Assistant

19.10.2026 Expiring soon

Teaser

Deadline for sending application: 26/10/2026at 12.00 noon (CET).

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WE ARE

The European External Action Service (EEAS) is the European Union’s diplomatic service. Since 2011, the EEAS carries out the EU’s Common Foreign and Security Policy (CFSP) to promote peace, prosperity, security, and the interests of the EU across the globe. It brings together European civil servants, diplomats fromEU Member States, national experts and local staff worldwide.

The EEAS supports the High Representative in the exercise of her mandate to steer the Union’s CFSP, including the Common Security and Defence Policy (CSDP), to represent the EU on issues relating to the CFSP and to chair the Foreign Affairs Council. It also supports her as Vice-President of the Commission with regard to her responsibilities within the Commission, including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

The EEAS Headquarters are in Brussels. It is also responsible for the management of the networkof 145 Union Delegations and Offices worldwide. These Diplomatic Representations play a vital role in representing the EU in the country where they are based, in promoting the values and interests of the EU, and in building networks and partnerships. They are responsible for all policy areas of the relationship between the EU and the host country/organisation.

The Secure Communications Division, RM.SCS.4, is responsible for the protection and registration of EU Classified Information (EUCI) within all EEAS entities and during the transfer to Member States, other EU institutions, International Organisations, agencies and missions. RM.SCS.4 provides Classified Communication and Information Systems (CCIS), along with the infrastructure, organisation, personnel and information resources required to develop, maintain and operate them.

WE PROPOSE

The position of Classified Document and Information Management Assistant contract agent FGIIIas per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the “CEOS”).

Within the Division, the sector containing the EEAS Central EUCI Registry and the Communications Centre (COMCEN) performs the registration for security purposes and distribution of EUCI in hardcopy format and electronically throughout the EEAS and towards our external partners. The sector is entirely staffed with security cleared officials.

Subject to having passed the CAST exam, the successful candidate will be offered a contract agent position(Function group III),on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years, subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types.

PLACE and DATE OF EMPLOYMENT

LEGAL BASIS FOR RECRUITMENT TO THIS POSITION

The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof.

WE LOOK FOR

A dynamic, proactive and highly motivated colleague with very good communication and organisational skills and a strong service-oriented approach. Under the supervision of the Head of Sector and the Team Leader he/she will be entrusted with the following main tasks:

• Handle EU Classified Information (EUCI) and provide advice to EEAS colleagues about the handling of EUCI;
• Manage operations related to the registration, reproduction, dispatching, archiving and destruction of EUCI documents, records and files (on paper and/or on electronic support) in compliance with security provisions;
• Provide access to EUCI documents to EEAS staff taking into account the relevant provisions concerning security;
• Receive and transmit classified documents from the EEAS, other EU Institutions, Member States, 3 rd States and international organisations via secure communication networks and in hardcopy;
• Implement security measures in compliance with relevant EEAS decisions and security measures defined by the Security Directorate;
• Contribute to the Horizontal Tasks, (declassification exercise, drafting new procedures, aligning document flows between offices, drafting activity reports, etc.);
• Maintain records of the transactions, problems and actions taken;
• Work atypical working hours including shift work and on-call duty.

Eligibility criteria

Further to the conditions set out in Article 82 of the CEOS, candidates must:

• have