Logistics Coordinator

NATO - North Atlantic Treaty Organisation

Job Description - Logistics Coordinator (261403)

Primary Location

NATO Body

NATO International Staff (NATO IS)

Schedule

Full-time

Application Deadline

27-Sep-2026, 9:59:00 PM

Salary (Pay Basis)

Grade NATO Grade G12

Description

Description :

PENDING BUDGET APPROVAL

1. SUMMARY

The Office of Workplace Management and Business Continuity (WMBC) ensures seamless operational continuity by optimizing facility performance, driving strategic workplace transformation, and delivering comprehensive support services to maintain a dynamic, future-ready environment aligned with organizational needs for NATO Headquarters (HQ) and its alternate locations. The incumbent is responsible for coordinating and supporting the logistic management of the HQ Adaptation Programme projects (HQAP), as well as waste management activities and safety aspects of the programme and projects. The incumbent prepares, plans and coordinates the activities with both internal and external stakeholders, in close cooperation with the WMBC Head Logistics and HQAP Project Managers

2. QUALIFICATIONS AND EXPERIENCE

The incumbent must:

• possess a higher secondary education qualification with 6 years of professional experience related to the post OR; possess upper vocational training/ a post-secondary degree in Facility Management, Business Operations or Supply Chain Management with at least 3 years’ experience in Facility Management or Logistic operations;
• possess a good knowledge of general Health and Safety principles;
• demonstrate good communication skills;
• be proficient in the use of off-the-shelf planning tools and standard MS Office software (e.g. MS Excel, Word, Outlook, PowerPoint); and
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced") in one; III (“Intermediate") in the other.

The following would be considered an advantage:

• previous experience working in an international or multicultural environment; and
• fluency in both NATO’s official languages.

3. MAIN ACCOUNTABILITIES

Project Management: Monitor and coordinate logistic and waste management activities and safety aspects of the assigned program and projects to support the HQ in a steady state situation. Support the Head, Logistics Services in ensuring business continuity of daily logistic support and operations to the HQ. Assess the impact of HQAP project on logistic activities. Deconflict the use of available assets and staff, when needed.

Expertise Development: Maintain up-to-date knowledge of logistics and waste management processes as well as of safety aspects. Contribute to identifying improvements and best practises in the area of expertise to support effectively the daily operations.

Information Management: Maintain accurate and timely databases, records and tracking system to ensure data accuracy and data integrity. Draft reports and provide status updates to the Head, Logistics Services. Facilitate the exchange of information among internal and external stakeholders.

Stakeholder Management: Work in close collaboration with the different WMBC entities, customers and other stakeholders, both internally and externally to prepare and plan logistic and waste management activities. Act as a point of contact for logistics related matters.

Perform any other related duty as assigned.

4. INTERRELATIONSHIPS

Reporting Line: The incumbent reports directly to the Head, Business Continuity, Events and Logistics Section, and, operationally, to the Head, Logistics and Architect HQAP.

Interactions: The incumbent works closely with other WMBC staff, project managers, facility-management teams, the NATO Office of Security, NATO HQ users and other relevant internal and external stakeholders.

Direct reports: N/A
Indirect reports: N/A

5. COMPETENCIES

The incumbent will demonstrate:

• Achievement: works to meet standards.
• Analytical Thinking: sees multiple relationships.
• Clarity and Accuracy: checks own work.
• Conceptual Thinking: applies learned concepts.
• Customer Service Orientation: takes personal responsibility for correcting problems.
• Empathy: is open to others' perspectives.
• Impact and Influence: takes multiple actions to persuade.
• Initiative: is decisive in a time-sensitive situation.
• Teamwork: solicits inputs and encourages others.

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to 3 years.

Contract clause applicable: This post is requir