Administrative Assistant ANG

Il y a 4 jours

Oudergem, Brussel-Hoofdstad, Belgique Jobat Temps plein 25 000 € - 36 000 € Contrat

International company in Brussels.

Jobomschrijving

We are looking for an Administrative Assistant with over 2 years of experience in administration for our client.

What are your tasks?

  • Keep agendas up-to-date and ensure consistency amongst Executives’ activities
  • Follow-up meetings/conferences/registrations and invitation to meetings/conferences etc.
  • Arrange travel plans (flights, hotel reservations etc.).
  • Format documents and send e-mail/letters
  • Assist with the preparation and the formatting of presentations (PowerPoint)
  • Keep our SharePoint up-to-date with meeting materials etc.
  • Keep our contact database up to date
  • Follow up of contracts with external parties and ensure their appropriate recording in the contract database.
  • Collecting and providing all relevant information for internal/external meetings
  • Sending outlook invitations and tracking replies
  • Gathering working documents, preparing meeting folders and checking presentations’ accuracy
  • Organizing Microsoft Teams meetings when relevant
  • Ordering lunches
  • Setting up meeting rooms for calls and face to face meetings
  • Answer phone calls and welcome visitors