Administrative Assistant
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Employment Type: Part-time, 50% FTE
Working Hours: Approximately 19 hours per week, based on a 38-hour full-time schedule
Compensation: €1,150–€1,250 gross per month for 50% FTE, equivalent to €2,300–€2,500 gross per month on a full-time basis
About the Role
EVAT Master is looking for an organised and detail-oriented Administrative and Tax Support Assistant to support the daily operation of our Belgian office and assist with VAT, EPR and other compliance-related matters.
The successful candidate will work closely with our China-based team and local partners to ensure that documents, applications and administrative matters are handled accurately and on time.
Key Responsibilities
- Support the daily administration and general operation of the Belgian office.
- Prepare, organise, print, scan, sign and archive business documents and company records.
- Assist with VAT, EPR and other compliance-related registrations, applications and document submissions.
- Collect and review supporting documents to ensure completeness and accuracy.
- Track application progress, outstanding documents, official responses and relevant deadlines.
- Support communication with local authorities, professional advisers, suppliers and service providers.
- Coordinate information and document flow between the Belgian office and the China-based team.
- Maintain accurate records, including document registers, application trackers, supplier lists, cost records and issue logs.
- Assist with local supplier sourcing, appointment coordination and service follow-up.
- Report operational issues, missing documents, delays and potential risks in a timely manner.
- Perform other administrative and compliance support duties as assigned.
Requirements
- Professional working proficiency in English, both written and spoken.
- Chinese language skills are preferred but not required.
- Legally authorised to work in Belgium.
- Strong attention to detail and accuracy.
- Good organisational and time-management skills.
- Proficiency in Microsoft Word, Excel, Outlook and standard office software.
- Ability to work independently and follow established procedures.
- Strong communication and follow-up skills.
- Comfortable handling documents, spreadsheets, repetitive tasks and multiple deadlines.
- Willing to work on site.
Preferred Qualifications
- Previous experience in administration, document management, tax support, accounting support or compliance operations.
- Experience working in an accounting firm, law firm, corporate service provider or international company.
- Familiarity with VAT, EPR or official document processing would be an advantage.
What We Offer
- Practical experience in European VAT, EPR and cross-border compliance operations.
- Structured onboarding and internal training.
- Collaboration with an international team across Europe and China.
- Opportunities for professional development and career growth.
- A stable, full-time position in a growing international company.
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