Legal personal assistant

A'Ø Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

Role purpose

As a legal personal assistant, you will provide proactive, high-quality support to a group of lawyers in our Litigation & Investigations or M&A practice, helping to manage demanding matters, transactions and client commitments.

You will join an established, collaborative PA team within a dynamic practice group. You will use Microsoft 365 and approved AI tools responsibly to simplify routine work and focus on high-value support. You do not need to be an AI expert, but you should bring curiosity, sound judgement and a willingness to learn new ways of working.

What you will do

Matter and transaction support

• You will support the full matter lifecycle, including matter opening, engagement documentation, conflict and onboarding steps, matter administration, billing preparation and file closure.
• You will coordinate documents, deadlines, meetings and follow-up actions so that lawyers and wider matter teams have what they need at the right time.
• You will prepare, format, proofread and manage correspondence, reports, presentations, client communications and legal documents with close attention to accuracy and confidentiality.
• You will maintain well-structured electronic files, templates and correspondence across current and historic matters, and help teams apply consistent document and knowledge-management practices.
• You will work with colleagues from our different business teams (Finance, Business Development, Risk, IT, HR) to move work forward efficiently.

Practice support and coordination

• You will manage complex calendars and mailboxes, anticipate clashes and priorities, and help lawyers stay ahead of commitments.
• You will organise travel, meetings, conference calls and team activities, and support client events, marketing activities, conferences and workshops when required.
• You will prepare and submit expenses; support time recording and help follow up on billing including outstanding invoices.
• You will act as a professional and trusted point of contact for calls, emails and correspondence from clients, partners, associates and colleagues across our international network.
• You will maintain good relationships with different stakeholders adapting your support to different lawyers' needs and preferences while contributing to consistent team ways of working.
• You will support colleagues across the PA team during absences or periods of increased workload.

Technology, AI and continuous improvement

• You will use Microsoft 365 and other approved digital tools confidently to organise, communicate, collaborate and produce high-quality work.
• You will explore approved AI tools, with appropriate training and guidance, for suitable tasks such as preparing first drafts, summarising and structuring information, and improving routine workflows.
• You will pass useful tips to colleagues and help the team improve together.
• You will demonstrate openness to change and adapt positively as systems, processes and the PA role continue to evolve.

Who we are looking for

• You have a relevant experience in a PA, legal support, project coordination in a fast-paced environment or recently obtained a degree in Office Management, Languages, Business Administration.
• You are proficient in English together with strong French or Dutch; knowledge of the other national language is an advantage.
• You have a good command of Microsoft Office 365, including Outlook, Word, PowerPoint, Excel and Teams, and genuine interest in learning new digital and AI-enabled tools.
• You are quick to adopt new legal technology and supports colleagues in using