AISB 1092 - Project Manager in Digital Transformation

AISB 1092 - Project Manager in Digital Transformation

Context

A Belgian public body responsible for heritage management is running a large-scale digital transformation programme. The aim is to modernise all core processes:

• management of heritage and archaeological reference data;
• relations with citizens and external partners;
• data publication;

The role involves ensuring the overall coherence of the programme: business and technology alignment, governance, funding and coordination of a wide range of internal and external stakeholders.

Key responsibilities

Programme governance and management

• Maintain the vision, roadmap, phases and deployment waves.
• Chair steering committees (COPIL) and coordination boards.
• Track risks, dependencies, trade-offs and strategic decisions.

Business scoping and target solution

• Coordinate business workshops on heritage and archaeological processes.
• Structure requirements into functional blocks, specifications and transformation pathways.
• Ensure digital solutions match business needs.

IS architecture and urbanisation

• Define target solutions with the architects and their integration into the existing ecosystem, and ensure they remain fit for purpose throughout the programme.
• Arbitrate the use of shared components already in place: ERP, citizen portal, document management, geospatial services, web portals.
• Manage the application landscape and all its integrations.

Application ecosystem coordination

• Heritage and archaeological reference systems.
• Public data portal.
• Collaborative platforms for external stakeholders.
• Geospatial and mapping services.

Budget and financial management

• Prepare and defend funding commitment requests and public procurement files.
• Monitor financial approvals, contracts and related orders.
• Steer service centres, suppliers and internal teams.
• Ensure consistency across developments delivered by the different teams.

Quality, testing and go-live

• Define an end-to-end test strategy covering all business journeys.
• Oversee technical, functional and UAT testing.
• Prepare production releases and operational go-lives.

Data governance

• Consolidate heritage and archaeological reference data.
• Lead historical data migrations.
• Ensure data quality, integrity and publication.

Change management

• Structure communication, training and support.
• Prepare business teams to adopt new tools and digital processes.
• Coordinate actions with the change management teams.

The role also covers the operational rollout of the programme on both the business and digital sides, including service delivery management (ITSM).

Candidate profile

Experience

• Senior Business Project Manager profile.
• Track record of managing complex programmes in large organisations undergoing digital transformation.

Required skills

• Complex multi-stakeholder governance (senior level).
• Application integration and interoperability (senior level).
• Programme and project management methods: Agile, Waterfall, PMBOK, PRINCE2 (senior level).
• Functional architecture and IS urbanisation.
• Bid coordination and solution analysis.
• Supplier and external provider management.
• ITIL / ITSM / Service Delivery.
• Design and implementation of operating models and complex organisations.
• Budget management.

Nice to have

• Public sector experience: public procurement, budget management.
• Experience with complex systems: Odoo ERP, citizen portals, web integration, GIS.
• Cross-functional leadership and ability to engage multidisciplinary teams.
• Strong analytical, synthesis and decision-making skills.
• Comfortable in complex, changing environments, including the public sector.
• Negotiation, prioritisation and consensus-building between business and IT.
• Focus on business value and internal clients.
• Initiative, autonomy and rigour in handling multiple topics at once.
• Teaching ability and diplomacy.

Languages

• French: full proficiency (C2), mandatory.

Location and conditions

• Hybrid, with at least 60 % on-site presence, more if required.