Executive Assistant | 3 days per week

Taken en verantwoordelijkheden

Our client is the Brussels representative office of a renowned international French company. From this office, relations are maintained with key stakeholders in Belgium. You will join a discreet, professional and internationally oriented working environment where trust, accuracy and representational skills are key.

Location: Avenue Louise - Baillie quarter

Experienced Executive Assistant wanted for a part-time position in Brussels, supporting a senior Director in an international environment. This opportunity is open to both employees and freelancers and offers a varied role combining executive support and office management duties in a small team.

For the Brussels representative office of an international French company active we are looking for an experienced Executive Assistant (freelance or employee status) to support the Director on a daily basis.

In this key position, you will bring structure, overview and peace of mind to a role where discretion, diplomacy and accuracy are essential. You will support the Director with an extensive external network and a schedule filled with high-level contacts. You make sure everything runs smoothly, priorities are monitored and arrangements are handled down to the smallest detail.

Your Responsibilities Include

• managing and monitoring the Director’s diary, appointments and meetings
• proactively reminding the Director of meetings and keeping a close eye on the agenda
• receiving, forwarding and drafting correspondence
• organising internal and external meetings
• making restaurant and hotel reservations
• arranging travel
• preparing and following up on files and administrative matters
• filing, archiving and managing documents
• handling expense notes and following specific internal procedures with headquarters
• monitoring simple budget-related matters and outstanding invoices
• supporting the preparation and organisation of events and international meetings
• managing external relations in the Director’s absence
• handling limited reception and telephone duties
• taking care of practical office management tasks to ensure the smooth day-to-day running of the office: office supplies and equipment, contacts with suppliers etc.
• building and maintaining a positive working relationship with the Paris HQ

Profiel kandidaat

You are a mature, service-minded and highly organised professional who understands exactly what is needed in a support role. You work autonomously, while also knowing how to build smooth relationships with a variety of internal and external stakeholders.

What You Bring

• solid experience as an Executive Assistant or in a senior management support role
• an excellent command of French and English, with minimum a good understanding of Dutch
• strong written communication skills and excellent spelling
• a good working knowledge of MS Office, especially Excel and Word
• excellent organisational and planning skills
• a diplomatic and professional communication style, with a strong sense of discretion
• strong interpersonal skills and the ability to build trust-based relationships
• autonomy, reliability and a strong sense of responsibility
• a hands-on attitude and a practical mindset
• patience, resourcefulness and a positive approach

Role

• a part-time position of 3 days per week, starting January 2027. This role is open to candidates looking to work either as an employee or as a freelancer.
• a role with a high degree of autonomy and responsibility
• a varied position combining organisational, administrative and relational responsibilities
• close collaboration with the Director and the Paris office
• a stable environment where maturity is highly valued
• a position for someone who genuinely enjoys supporting, anticipating needs and making things easier behind the scenes

Meer informatie

Our client is the Brussels representative office of a renowned international French company. From this office, relations are maintained with key stakeholders in Belgium. You will join a discreet, professional and internationally oriented working environment where trust, accuracy and representational skills are key.

Location: Avenue Louise - Baillie quarter