Administrative Assistant
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Overview
Join a dynamic team as an Administrative Assistant. In this key role, you’ll draft correspondence, manage communications, handle calls, and oversee digital archiving and document organization. You’ll be the backbone supporting management and project managers. If you’re detail-oriented, organized, and proficient with office software, this opportunity is perfect for you. This is a temporary contract with the possibility of transitioning to a permanent position.
Responsibilities
- Draft letters based on requests from project managers, contract managers, and senior management, ensuring the correspondence is properly signed and followed up on.
- Manage all incoming and outgoing communications as an integral part of the role.
- Manage work-related email accounts, ensuring that incoming emails are forwarded or handled appropriately.
- Receive and handle phone calls with professionalism and efficiency.
- Handle digital management and archiving of key documents (e.g., meeting minutes and contracts) to keep them accessible.
- Upload documents to the support platform (Axxerion).
- Organize and annually update stakeholders’ contact information with rigorous follow-up.
- Contribute to drafting and preparing presentations for internal and external audiences.
- Organize the quarterly report and ensure effective follow-up on its implementation.
Qualifications
- Background in administration or equivalent experience.
- Dutch speaker with excellent command of French; fluent in Dutch and good English skills.
- Advanced proficiency in MS Word, Excel, Outlook, and PowerPoint.
- Thorough and organized, able to maintain a big-picture perspective while managing multiple projects.
- Problem-solving oriented, takes initiative, and enjoys working both in a team and independently.
- Curious and ready to take on new challenges.
- Not afraid of repetitive tasks and committed to delivering high-quality work.
Benefits / Contract
- A temporary contract opportunity with the possibility of transitioning to a permanent position.
- A full-time position.
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