GUIDELINES PROGRAMME MANAGER

Reporting to: Senior Manager, Science Unit

Location: ESTRO office, Avenue Marnix 17, 1000 Brussels. Candidates based outside Belgium are welcome to apply if willing to relocate.

Contract: Full-time employment contract under Belgian law

Start date: As soon as possible, ideally in Q1 2027

Applications: Reviewed on a rolling basis; early application is encouraged

About ESTRO

ESTRO was founded in 1980 as a non-profit and scientific organisation that fosters the role of radiation oncology in order to improve patients’ care in the multimodality treatment of cancer. With over 11,000 members in and outside Europe, ESTRO supports all radiation oncology professionals in their daily practice: radiation oncologists, medical physicists, radiobiologists and radiation therapists and the wider oncology community.

‘Radiation oncology. Optimal health for all, together’ is the ESTRO vision. ESTRO promotes innovation, research and dissemination of science through its congresses, special meetings, networking activities with all relevant stakeholders, educational courses and publications.

ESTRO guidelines set the standard of care in radiation oncology. They are developed by multidisciplinary expert groups under the remit of the ESTRO Guidelines Committee, often jointly with partner societies in Europe and beyond, and published mainly in ESTRO's journals.

The role

The Guidelines Programme Manager is responsible for the operational and strategic management of the ESTRO Guidelines Programme. Working closely with the Guidelines Committee, volunteer experts and partner organisations, the manager ensures the efficient planning, coordination, delivery and dissemination of ESTRO guideline initiatives. The position leads the guidelines programme within the Science Unit and, as the volume of guideline activity grows, is expected to supervise additional support staff (e.g. a Guidelines Coordinator).

Key Responsibilities

• Oversee the ESTRO portfolio of guidelines from checklist submission to publication and dissemination.
• Monitor project progress, milestones, deliverables and risks across multiple concurrent projects.
• Identify opportunities to improve efficiency and implement process improvements.

Committee Support and Governance

• Serve as the primary operational contact for the ESTRO Guidelines Committee and Guideline Sub-Groups.
• Organise committee / sub-group meetings, prepare agendas, briefing documents and supporting materials.
• Draft meeting minutes, record decisions and monitor follow-up actions.
• Support the Chair and committee members in implementing the committee's strategic priorities.
• Ensure adherence to committee’s standard operating procedures.

Guideline Development Coordination

• For select joint guidelines, coordinate all stages of guideline development, from proposal through publication and dissemination.
• Support guideline chairs and working groups with project planning, timelines and administrative coordination.
• Facilitate communication between multidisciplinary author groups and collaborating organisations.
• Monitor compliance with guideline methodology as per Guideline Committee SOP.
• Manage conflict-of-interest declarations of guideline authors and reviewers, in line with the Guidelines Committee SOP.
• Coordinate external peer review, endorsement processes and public consultation where applicable.

Stakeholder Engagement

• Build effective relationships with volunteer experts, committee members and partner organisations.
• Coordinate collaborations with multidisciplinary scientific societies.
• Act as the central point of contact for guideline-related enquiries.

Publication and Dissemination

• Coordinate publication in ESTRO journals with the Editors-in-Chief and the publisher.
• Work with internal teams to promote guidelines through ESTRO social media channels and digital platforms.
• Liaise with ESTRO governance bodies to ensure uptake of ESTRO guidelines in educational activities, FALCON workshops and congress sessions.
• Monitor publication status, guideline update cycles and uptake.

Strategic Development

• Contribute to the strategic development of the ESTRO Guidelines Programme.
• Identify opportunities for innovation, collaboration and programme expansion.
• Prepare reports, analyses and performance indicators for the Scientific Council, Board and other governance bodies.

Budget Management

• Prepare, manage and monitor the budgets of the Guidelines Programme and the Guidelines Committee.

Other Responsibilities

• Other duties as per defined scope.
• Participate in and/or lead transversal projects.

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