Freelance Proposal Writer for European tenders

Company: VO Europe

Type of contract: Freelance

Working hours: Flexible, but the person should be based in the same time zone to facilitate smooth collaboration

Remote work: Flexible with ability to easily come to the office

Starting date: January 2026

Application deadline: End of November

Overview

Want to be part of a leading agency in Brussels, where creativity, innovation, and commitment shape everything we do? Discover the job description below and see how you can make an impact with us

About VO Europe

VO Europe is a leading agency specialising in event organisation and strategic communication, firmly committed to European values through its “Europe at Heart” initiative. As Europe faces unprecedented challenges, VO Europe enhances its collaborative, strategic, and creative approach to foster meaningful connections between citizens and institutions.

Mission & responsibilities

As a Freelance Proposal Writer, you will contribute to the drafting of proposals for European tenders. You support the bid team from the qualification stage to submission by preparing clear, structured and persuasive content that reflects the project strategy and meets the client’s requirements.

Responsibilities:

• Draft and structure clear, persuasive and compliant proposal content in line with the tender requirements.
• Work closely with the bid team and internal experts to collect information and ensure consistency across all sections of the proposal.
• Contribute to the development of the proposal strategy and methodology through strong written input.
• Ensure that all written deliverables respect the required format, deadlines and administrative instructions.

About the profile: qualification and skills – Do you fit the role?

• 2 to 4 years of experience working in a similar position.
• Proven knowledge and experience in public procurement
• At least C1 level in English (working language) with a strong ability in written commercial style.
• Proactive and solution-oriented mindset, aligned with client requirements and company’s bid strategy, with the ability to think out of the box.
• Strong organizational, analytical and synthetic skills.
• High attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Used to working in multicultural environments.
• Proficient in Microsoft Office tools.

Brussels-born and based, VO is one of Belgium’s leading communication groups, known for impactful campaigns, event management, digital marketing, and graphic design.

Our group is built upon three main pillars: an event agency – VO Event, a creative agency – The Little Voice, and a European agency – VO Europe.

At VO, our motto is „today for tomorrow”. We believe in shaping a responsible and sustainable future where people are at the heart of change. We aim to drive societal transition through respect, dialogue, and meaningful collaborations, creating lasting value for brands and projects.

Our values focus on quality, responsible entrepreneurship, respect for people and nature, diversity, trust, and bold creativity to inspire innovation.

As active members of society, we have a responsibility to contribute to the achievement of the United Nations Sustainable Development Goals. Guided by our environmental policy, we ensure it serves as the solid foundation shaping our actions and behaviours every step of the way.

We care about the environment. Our sustainability strategy to drastically improve the impact of our activities goes back to 2015. This mission of creating a better tomorrow made VO Group the first agency to receive the EMAS Certification in Europe in 2022. Our Environmental policy outlines our commitments, confirming our desire to conduct our activities in line with sustainable development.

We care about inclusion and diversity. We are committed to creating an environment where everyone feels included and able to thrive, regardless of their background, gender, sexual orientation, abilities, or any other personal characteristics. Our DEI policy outlines our principles and commitments, confirming our desire to create a future where everyone finds their place and fully contributes to our purpose.

We were recognised with the Positive Impact Award at the Agency of the Year awards in 2022, 2023, and 2024. We prioritise event sustainability and positive impact in all our endeavours.

GDPR

VO Europe ensures that the personal data of all candidates is processed in accordance with the European General Data Protection Regulation (Regulation (EU) 2016/679). We will process your data only for the purposes of recruitment and will keep it only for a defined period of time while