CAJU 09 - 2026 Project Officer

The Clean Aviation Joint Undertaking (CAJU), based in Brussels, Belgium is looking for candidates to establish a reserve list for the Project Officer (Temporary Agent grade AD 7)

1. General profile of the post

Clean Aviation Joint Undertaking is looking for an experienced, dynamic, and committed colleague who will be appointed as Project Officer. The Project Officer will join the Project Management Unit for the overall monitoring & the implementation of Clean Aviation calls and research activities launched. The Project Officer will manage the Grant Lifecycle tasks for the assigned projects, from the grant preparation to the closure and promotion of results and will support the management of the Unit in transversal tasks that are relevant for the monitoring of the program.

2. Specific duties and responsibilities

Preparation and management of Calls

• Managing the preparation of the evaluation phase (selection of experts, eligibility checks of proposals);
• Managing the evaluation of proposals, chairing meetings with experts, hearings, preparation of evaluation reports and final ranking of proposals;

Grant Agreement management

• Managing grant-agreement life-cycle tasks for an assigned portfolio of projects;
• Liaising with the project coordinator and the consortia and being a single focal point for CAJU communications with them;
• Monitoring financial and legal obligations of beneficiaries;
• Technical monitoring of results and evaluation of progress for the assigned portfolio projects;
• Leading the monitoring of clusters of Grants around dedicated technological areas.;
• Monitoring the performance of projects (assessment of quarterly reports, KPIs) and progress of research activities.;
• Validation (both technical and financial) of reporting period periods associated to contractual obligations and following Horizon Europe Program rules.;

Project Continuous Monitoring

• Assessing and validating technical deliverables for the assigned projects;
• Leading major funding projects and consolidating technical assessment of cluster of projects around dedicated technological areas;
• Monitoring project planning, developing integrating planning (across projects, techno-bricks) and risk and mitigation evolution;
• Assessing milestones and project progress;
• Preparing communication materials, including the translation of complex technical concepts into clear and accessible language for non-specialist audiences;
• Supporting the development of tools and statistics relevant for the monitoring of the project or the overall program.

Managing Project Reviews

• Preparing project reviews and related reporting with or without experts involved.
• Chairing progress reviews and delivering the project reporting.
• Delivering internal summaries, notes and/or presentation on outcomes of reviews.

Delivering program impact

• Coordinating in the preparation of dashboards including [KPIs] across cluster of projects.
• Delivering content and recommendations based on data analyses including integrated cross-project analyses.
• Supporting and coordinating the preparation of strategic documents, briefing notes and reports for governance bodies and senior management.
• Contributing to the unit in enhance the program/project management processes.
• Fostering collaboration across technical domains, projects and organizational units to maximize program synergies and impact.
• Representing CAJU at high-level events, conferences, meetings and international fora across Europe and worldwide, promoting the Joint Undertaking’s ambitions, activities and project results.
• Identifying emerging risks, opportunities and strategic priorities and proposing corrective actions or improvement measures to senior management.
• Coordinating transversal activities, including conferences, stakeholder forums, workshops, communication campaigns and dissemination events.

Perform any other tasks assigned by the JU management in the interest of the smooth operation and support of the projects and the program.

This may include contributing to transversal Clean Aviation activities such as communication events, preparation of articles, support to the Work Program and Annual Activity Report, conducting analyses on technologies mapping, state of the art reached, implementation and exploitation scenarios, and other strategic or technical topics.

3. Eligibility criteria

• Be national of one of the Member States of the EU and enjoy full rights as citizens.
• Education: Evidence of a level of education corresponding to completed university studies, attested by a Master's degree, where the normal duration of university educati