Assistant (CA FG III) to the Executive Director and Heads of Units of the Clean Hydrogen Joint Undertaking

Assistant (CA FG III) to the Executive Director and Heads of Units of the Clean Hydrogen Joint Undertaking

Ref. CleanH2JU/CA FGIII/2026

The Clean Hydrogen Joint Undertaking (Clean Hydrogen JU) is a unique public private partnership supporting research, technological development and demonstration (RTD) activities in fuel cell and hydrogen energy technologies in Europe. Its aim is to accelerate the market introduction of these technologies, realizing their potential as an instrument in achieving a carbon-lean energy system.

Fuel cells, as an efficient conversion technology, and hydrogen, as a clean energy carrier, have a great potential to help fight carbon dioxide emissions, to reduce dependence on hydrocarbons and to contribute to economic growth. The objective of the Clean Hydrogen JU is to bring these benefits to Europeans through a concentrated effort from all sectors.

The three members of the Clean Hydrogen JU are the European Commission, fuel cell and hydrogen industries represented by the Industry Grouping (HYDROGEN EUROPE) and the research community represented by the Research Grouping (HYDROGEN EUROPE RESEARCH).

The FCH JU was initially established by Council Regulation (EC) 521/2008 of 30.05.2008 for a period up to 31.12.2017 to implement part of the FP 7 programme. The FCH 2 JU was later established by Council Regulation (EU) 559/2014[1] of 6 May 2014 for a period up to 31.12.2024 taking over on-going tasks under FP 7 and implementing part of Horizon 2020 programme. The Clean Hydrogen JU was established by Council Regulation (EU) 2021/2085 on 19 November 2021 for a period up to 31/12/2031.

The Clean Hydrogen JU supports:

• long-term and breakthrough-orientated research,
• research and technological development,
• demonstration and early deployment of the FCH technologies,
• support actions, including pre-normative research

The Clean Hydrogen JU is located in Brussels, Belgium.

For further information please consult the following website: http://www.clean-hydrogen.europa.eu

1. INTRODUCTION

The Clean Hydrogen JU is publishing a vacancy notice for an Assistant to the management of the JU incl. Executive Director and Heads of Units (Contract Agent Function Group III).

2. JOB PROFILE AND DUTIES

2.1. JOB PROFILE

The jobholder will report to the management of the JU, mainly to the Executive Director.

The position consists in assisting the Executive Director and the Heads of Units (HoUs) in managing their agenda, correspondence, missions and documents, and in supporting them in the logistic organization of meetings.

2.2. DUTIES

The jobholder will perform the following tasks:

Office Management:

• Keeping the agenda and providing administrative and documentation support in preparing appointments, meetings, and missions for the ED and the HoUs,
• Maintaining/ updating the contacts database,
• Ensuring the mission planning and administrative follow-up (mission requests, travel and accommodation arrangements, reimbursements, etc.) for both the ED and the HoUs,
• Answering and filtering the calls, taking messages, responding to general enquiries for both the ED and the HoUs,
• Responding to queries and requests for information and documentation whilst exercising tact, discretion and confidentiality,
• Acting as a first point of contact for all enquiries to the ED and HoUs,
• Collecting information, inputs for briefing and presentations for speeches,
• Taking, transcribing and preparing notes, routine correspondence, and presentations and drafting minutes;

Document and File Management:

• Registering and routing incoming and outgoing correspondence and emails of the ED and the HoUs, ensuring follow-up and respect of deadlines,
• Filing, copying, translating, circulating and retrieving documents for the ED and HoUs,
• Following up requests within the deadline,
• Organising and maintaining the archive of the ED and HoUs,
• Preparing documents and briefing files for missions, conferences and various meetings.
• Check and format mails and letters for ED and HoUs signature;

Information:

• Welcoming and informing visitors,
• Managing contacts with external services and institutions in relation to the ED and HoUs meetings, missions, conferences;

Meetings Organisation:

• Supporting the organisation of meetings for the ED and HoUs, including reserving rooms, checking and sending agenda, compiling hand-outs, reception and security arrangements,
• Ensuring logistics needs of the ED and HoUs are met (office supplies, etc.);

Participating in ad-hoc files when necessary.

To perform his/her duties, the jobholder shall establish very good working relat