Operations Coordinator

Operations Coordinator Your Mission We are looking for an enthusiastic Operations Coordinator to join our team in Antwerp, Belgium. This is an office-based administrative position that plays a crucial part in maintaining the efficiency and accuracy of our internal administrative, financial, and quality assurance processes. This role is available for either a full-time or part-time arrangement. Your Responsibilities This vital role encompasses two main pillars: Financial Administration and Quality & Compliance. Financial Administration Be responsible for generating and sending out customer invoices, ensuring accurate invoicing and meticulous follow-up (using tools like SAP and Netsuite). Review and process incoming invoices from operational subcontractors and various suppliers. Provide essential administrative support with financial tasks, including managing expense reports and assisting with basic forecasting or budget processes. Quality & Compliance Be a core part of the team that designs, maintains, and ensures adherence to clear internal operational guidelines. Assist with the preparation, execution, and renewal processes for quality and safety certifications such as ISO 9001, VCA, or other relevant standards. Your Skillset You possess relevant experience in similar administrative or support roles: min. 2 or 3 years. You demonstrate excellent time management, prioritization, and multitasking abilities. You have great organizational skills and a strong attention to detail. You are comfortable working efficiently and independently with minimal supervision. You possess effective communication skills, including professional writing and active listening. You have excellent interpersonal skills to build strong relationships with colleagues across different departments. You are proactive and open to giving and receiving constructive feedback. Fluency in Dutch and English is required. Experience with ERP systems (like SAP or Netsuite) is a strong plus. Rombit's Values As a person, you embrace Rombit's values: BE CURIOUS: By challenging the status quo and embracing the unknown, we allow ourselves to discover new perspectives. BE BRAVE: By simply having the balls, we will fix anything. BE ONE: By being a close-knit team, we create more valuable solutions for our customers. Your Package A challenging and fun scale-up environment with a proven international track record and footprint, focused on innovative solutions for frontline workers' safety and operational efficiency. An energetic team culture that includes hackathons, ping pong sessions, and memorable team-building events. A crucial spot in a dynamic team, where your input and ideas are highly valued. A competitive salary package with numerous advantages on top of that: insurances, bike leasing, eco cheques, etc. A personalized training budget, frequent knowledge-sharing sessions, and meetups to foster continuous growth. A culture defined by autonomy, self-steering, openness, trust, and flexibility. Did you just read your life story? Then contact us