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Job Opportunity – Programs Coordinator (Full-Time) Contract type: Full-time Location: Brussels, Belgium Start date: As soon as possible Experience required: Minimum 2–3 years Salary : 2800 gross Position Overview An international organization active in the healthcare sector is seeking a Programs Coordinator to join its Programs team. The role focuses on the day-to-day coordination and administrative management of flagship educational programs aimed at supporting medical doctors in low-resourced countries. The successful candidate will work in a fast-paced, international environment and contribute directly to the effective delivery of programs with a strong global impact. Key Responsibilities Program Coordination Serve as a primary point of contact between program applicants, internal committees, and external partners Respond to general inquiries related to programs and applications Organize online open calls for doctors and centers applying for grants Monitor and follow up on applications, including evaluation, scoring, and feedback to applicants Liaise closely with program chairs, external partners, and internal departments Follow up on funded programs and activities, including payment coordination and collection and processing of reports Maintain regular interaction with grant recipients to identify success stories and encourage long-term engagement Schedule and organize meetings (online and in-person), including logistics, agendas, and minutes Manage governance-related processes, including the identification and onboarding of new committee members or leaders Reporting, Data & Digital Tools Support reporting and data integration into the internal database Assist with data cleaning and ensure information remains accurate and up to date Contribute to the development of dashboards and program statistics Draft activity reports for senior leadership (activities, expenditures, challenges, next steps) Maintain and further develop online application platforms Administrative Support Provide ad-hoc administrative support to members of the Programs team as needed Skills & Qualifications Strong motivation to contribute to an organization with a global mission and social impact Solid project management skills with the ability to design, implement, and improve processes High level of attention to detail Native or near-native written and spoken English Excellent communication, diplomacy, and interpersonal skills Ability to coordinate a wide international network of experts and volunteers Minimum 2/3 years of experience in operational and administrative roles in an international environment, preferably within a non-profit, medical society, or healthcare-related organization Full computer literacy with excellent knowledge of MS Office; experience with web-based administration tools is a strong asset Excellent time management and organizational skills, with the ability to handle multiple priorities autonomously Profile Comfortable working in a fast-paced, international, and multicultural environment Highly organized, efficient, and resilient under pressure Flexible, proactive, and committed team player Digitally savvy with a hands-on, problem-solving mindset Demonstrates a “can-do” attitude rooted in accountability, collaboration, inclusiveness, and continuous improvement What We Offer A central location in Brussels A collaborative, international, and innovative work environment Meaningful work with global impact I
