Benelux Payroll Master
il y a 4 jours
**POSITION: BENELUX PAYROLL MASTER**
DEPARTMENT: HR
LOCATION: BRUSSELS
REPORTS TO: HR MANAGER
**PURPOSE OF THE ROLE**
- Harmonisation of the payroll systems in the 3 countries
- To manage the complete Payroll for the Benelux Employees across all brands.
- To liaise with the local Payroll Bureaus to ensure that all employees are correctly paid in a timely manner
- To improve and harmonise tools and processes to monitor and forecast staff costs for all brands
- Act as an active stakeholder in the global budget, forecast and actual reporting process and liaise efficiently with Accounting and FP&A
- Build staff costs budgets and feed all ad-hoc reporting (HR packages, Orion HR...)
**MAIN RESPONSIBILITIES**
- Manage Payroll Administration, ensuring all processes are completed in line with payroll cut-off dates and are correct.
- Process payrolls for all Employees, update payroll database with changes, maintain payroll files
- Manage the payroll calendar in collaboration with payroll signatories, payroll providers and benefit suppliers
- Reconcile and make payment of statutory liabilities and pensions
- Deal with queries relating to pensions, tax, benefits in kind, and all other payroll related queries from employees or the business
- Complete and reconcile statutory end of year returns and produce and dispatch legal documents
- Complete year-end procedures for payroll system and implement any upgrades and statutory data changes
- With the HR Manager, and/or the Brands GMs, prepare budget and document variances vs prior forecasts and vs actuals,
- Liaise with FP&A team to explain payroll variance in Brand’s P&L
- Reconcile Budget variances with Actuals at each month-end close
- Fill monthly reporting of payroll costs and headcount
- Provide ad hoc analyses and reports
- Maintain relationship with Tax advisers to ensure appropriate implementation of complex compensation packages on payroll
- Operational process owner for sickness and transportation: manage, report, control data & seek improvements
- Manage & run the payroll for employees under the special tax regime (both impats as expats) under the new regime. Assist with complex cases (LT sickness, payroll calculations,)
- Support monthly payrolls with a zero-tolerance for mistakes. This includes revision of data provided by HR / third parties for accuracy, updating payroll system to reflect changes, completing the list of all predefined controls & report deviations, reconciling calculated payroll against previous month and acting upon deviations and ensuring completion reconciliation checks prior to the approval of payroll.
- Perform data audits & controls on a predefined schedule
- Ensure internal reporting
- Back up for payroll leads during absence (time, company cars,)
- Lead the deployment of Celergo/IHCM2
**Profile**:
**PERSON SPECIFICATION**
**Key Competencies/Technical Skills**
- **Experience in managing payrolls for different countries**
- Highly Numerical
- **High proficiency in Excel**
- **Fluent in French, English and Dutch**
- Attention to Detail
- Time management skills
- Experience in managing multiple payroll entities advantageous
- Ability to be pro-active, as well as reactive
- Strong project management skills
- Capacity to deal with ambiguity
- Knowledge of ADP, SD worx or Partena’s systems is a plus
**Profile**
- Experience within either the retail or hospitality sectors is a benefit.
- Strong understanding and experience of payroll processes and procedures
- Ability to build effective relationships
- Excellent Problem-solving skills
- Pro-active working style
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